Installations Co-ordinator

Frost Air Conditioning requires an energetic and motivated person to work in their office at Castle Hill.

Full Time Permanent role.

Monday to Friday with a 7.00am start.

Position involves but is not limited to the following tasks:

• First point of contact for installation enquiries.
• Book new jobs in with customers.
• Answer installation / warranty phone calls & overflow calls from other departments.
• Manage daily run sheet, ensure schedule is accurate.
• Book warranties in with the assistance of the Install Admin Assistant.
• Update the NSW Energy Savings bookings in the Apps with assigned sub-contractor, date & time for upcoming installations.
• Organise site inspections for new jobs for office staff & sub-contractors as required.
• Quote extra work required during the installation or after site inspection. (To be authorised by General Manager or Installations Manager).
• Resolute incomplete or follow up required installations.
• Process warehouse paperwork for upcoming installations at least 4 or 5 days in advance.
• Send work orders to sub-contractors at least 4 or 5 days in advance.
• Order materials for upcoming jobs 4 or 5 days in advance.
• Order hire equipment for necessary jobs.
• Assign all units & materials to jobs through Simpro.
• Assign & unassign materials on Simpro from stock issue/return forms.
• Review new approved jobs to ensure all materials are correct.
• Organise urgent deliveries to site.
• Collect payments from customers.
• Follow up on overdue payments.
• Process job cards to be fully invoiced to accounts.
• Approve supplier invoices to match our purchase orders.
• Update debtors list with new unpaid debtors and remove debtors that have been fully paid.
• Liaise with warehouse staff to ensure units allocated for jobs are picked accurately.
• Confirm all the current week jobs are all fully invoiced & whether there is an issue or no issue. (To be completed on Friday every week)
• Assist General Manager & Installation Manager with any other work that may be required.
• Assist other departments as required.
• At all times, project the company's image in a professional and diligent manner.

Must have the following:

• Excellent communication skills
• Excellent computer skills (Word, Excel, Outlook)
• Very high attention to detail
• Good Memory
• Team Player

Due to nature of business no holidays allowed during our peak season (November - February) apart from Company shut down over Christmas & New Year period.

Prefer someone looking for a long term stable role.

Immediate start.

Applicants please ensure you include a cover letter with you application advising why you feel you are suited to the role.