Parish Secretary – Our Lady of Mount Carmel, Wentworthville

For a confidential discussion about this position and to obtain a copy of the Position Description, please contact us on or

About the role

Our Lady of Mount Carmel Parish in Wentworthville is seeking a dedicated and compassionate Parish Secretary (part-time) to provide administrative services to the Parish. The role requires compassion, discretion, complete confidentiality, a "can do" attitude and a willingness to work autonomously. It requires a person who understands the nature of the front-line responsibility for "Sharing God's Love". This position does require an understanding and support of the ethos of the Catholic Church.

Position Details

• Role Title: Parish Secretary
• Location: Parish Office, Wentworthville, NSW
• Employment Type: Permanent Part-Time (On-going)
• Hours: 26 hours per week, worked over four days: Monday to Thursday, 8:00 am to 3:00 pm
• Salary: $31.19 per hour (Clerks Private Sector Award 2020, Level 4).
• Reports To: Parish Priest or Assistant Priest

About you

Key Duties Will Include:

First responder to all enquiries skillfully juggling incoming calls as well as a busy face to face component all contributing to the culture and professionalism of the Parish utilising a high level of customer service with a genuine 'can-do' approach to work and life in general;

• Maintenance of an extensive parish data base;
• Management of diaries & appointments for the Parish priest & Assistant priest;
• Sacramental bookings;
• Preparation and distribution of the weekly Bulletin;
• Scheduling funerals including coordination of Funeral Directors and families, plus organising volunteers who ready the church for service;
• Preparation for the celebrations of Easter and Christmas;
• Coordination of necessary volunteers and administration of Working with Children Checks;
• Schedule & manage bookings for weddings including pre-marriage legal paperwork;
• Organising Maintenance for the Parish as needed including WHS audits;
• Scheduling Baptisms and coordinating the Baptism Preparation class schedule and certification;
• Secretarial Support to the Parish Priest including emails and letters on his behalf;
• To perform other administrative duties as allocated from time to time by the Parish Priest.

What You Will Bring

The successful candidate must possess a strong customer-focused approach and a genuine desire to serve the community.

Essential Skills & Experience:

• Minimum of 3 years in an office administration or reception environment.
• Proven diplomacy, warmth, discretion, and a high level of confidentiality.
• Experience dealing effectively with people from various backgrounds, cultures, languages, and abilities.
• Advanced computer literacy and ability to quickly master various platforms, including Apple computers, Google products, and the PADRE database.
• A clear understanding and commitment to the ethos of the Catholic Church and its Christian values.

Additional Requirements:

• A current Working with Children Check (WWCC).
• A current Police Check (or willingness to obtain one).
• A valid Driver's Licence.

If this sounds like your kind of role and you believe you meet the above Essential Requirements then we would love to hear from you

About us

At the Diocese of Parramatta, our mission is to serve the diverse and multicultural Catholic communities of Western Sydney and the Blue Mountains by spreading the Gospel teachings of love, compassion, and faith. We strive to create a welcoming and inclusive environment where everyone feels a sense of belonging and purpose.

We pride ourselves on living the values of Collaborate, Respect, Strive and Celebrate. We invite you to watch this video to get a deeper understanding of our core principles and beliefs that guide us in our daily work.

Apply for this role

Applications will be reviewed immediately, and the campaign will close once a successful candidate is appointed.

To apply for this rewarding permanent part-time role, please submit your resume and a cover letter addressing the skills and experience listed above to:

Attention: Fr Janu Pinto Email:

or

Phone Enquiries:

Our Lady of Mount Carmel Church, Wentworthville Community is a child safe organisation and is committed to providing child safe communities that recognise and uphold the dignity and rights of all children, young people, and vulnerable adults.

Our Lady of Mount Carmel Church, Wentworthville Community is respectful and accepting of individual differences and is committed to embracing diversity and treating all people with dignity. We welcome applicants from all cultures, religions and backgrounds.

Our Lady of Mount Carmel Church, Wentworthville acknowledges the traditional custodians of the lands on which the Diocese of Parramatta sits, the land of the Darug and Gundungurra people.

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