Medical Secretary

Academy Face and Body, together with our onsite government licensed day hospital, Academy Day Hospital, is recognised as one of Perth's leading cosmetic and surgical practices. Led by Dr Jason Oates FRACS, Specialist ENT (Ear, Nose & Throat) Surgeon, Cosmetic surgeon and Medical Director, we provide the latest in surgical and non-surgical cosmetic procedures, dermal therapies, skin care and body contouring.

We are seeking a professional and organised Medical Secretary to join our dedicated team.

What's on offer:

• A unique opportunity within the highly desirable cosmetic and surgical industry
• On-the-job training and support
• Permanent part-time (4 days per week) or full-time employment for the right candidate

Based at Academy's surgical / medical reception area, the successful candidate will be responsible for:

• Providing the highest level of service to patients and visitors
• Managing correspondence, dictation, and preparation of medical documentation
• Scheduling and confirming patient appointments and surgical lists
• Processing payments and managing patient accounts
• Coordinating with surgeons, nurses, and clinical staff to ensure smooth patient flow
• Maintaining accurate medical records and ensuring confidentiality at all times
• General administration duties, including data entry, filing, and document scanning

The successful candidate will demonstrate the following attributes:

• Previous medical secretarial or medical administration experience (highly advantageous)
• Proficiency with medical software (Genie experience an advantage)
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritise and work in a fast-paced environment
• Strong professional presentation and telephone manner
• Commitment to privacy, and confidentiality
• Well-developed customer service skills, with the ability to support patients with empathy and professionalism

Required experience:

Previous medical reception, dental reception or pharmaceutical experience is not essential, however will be highly regarded.

Here are some of the benefits:

• Generous discounts on skin care and treatments
• Parking
• Close to train station and public transport
• Fresh fruit and fruit platters
• Monthly catered lunches
• Opportunities for professional development

How to apply:

Does this sound like an opportunity you are interested in, please click the 'Apply' button below and submit a cover letter and resume.

• A cover letter must be included to be considered for the position
• The successful candidate will be required to supply a current police clearance
• Only candidates that make the short list will be contacted

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