APS6 Portfolio Coordinator

About the Aged Care Quality and Safety Commission

The Aged Care Quality and Safety Commission (the Commission) was formed on 1 January 2019. We work to improve the lives of older people by maintaining the integrity of the aged care system.

As the single independent regulator of Australian Government aged care services, we offer a variety of interesting and challenging jobs across most capital cities.

It is an exciting time to join the Aged Care Quality and Safety Commission, with major reforms underway to improve aged care in Australia. You will be contributing to our role as the national regulator to safeguard and protect older Australians receiving aged care services.

Meet some of our people and learn more about the Commission and our Regulatory Strategy on our website

About the Team

The Digital Governance and Compliance Team sits within the Strategy and Architecture Section of the Digital Group. That section provides strategic direction, guidance, and governance for the effective management and optimisation of the Commission's Digital & ICT infrastructure, ensuring that technology investments support the Commission's goals and priorities.

The purpose of the Digital Governance and Compliance Team is to establish and enforce governance frameworks, policies, and compliance standards for the delivery of digital initiatives within the Commission, to safeguard project integrity, regulatory compliance, deliver visibility into project risks, and support enterprise-wide reporting.

About the Role

The APS6 Portfolio Coordinator (Centre of Excellence) leads the coordination, governance, and maintenance of artefacts, templates, and intranet content for the Digital Portfolio Management Office. The role ensures all frameworks and artefacts are compliant with ISO9001 standards, accessible to staff, and aligned to the Commission's digital governance requirements.

Working with stakeholders across the Digital Group, the position promotes consistency, continuous improvement, and capability uplift by maintaining training resources, providing guidance on version control, and embedding governance practices.

Position Duties

• Establish and maintain SharePoint intranet sites for the DPMO and Centre of Excellence, ensuring usability and compliance with government standards.
• Manage artefact lifecycle (creation, update, archival) under ISO9001-compliant version control processes.
• Develop and maintain project and portfolio templates (Word, PowerPoint, Excel, Visio) to support governance and delivery.
• Coordinate the review and update cycle of frameworks, policies, and artefacts to ensure accuracy and relevance.
• Support the design and delivery of training material, providing guidance to staff on intranet use, document management, and compliance requirements.
• Prepare accurate and timely records to support internal and external audits.
• Engage stakeholders across the Digital Group to drive adoption of frameworks, tools, and processes.
• Identify opportunities for continuous improvement in governance, artefact management, and knowledge sharing.
• Provide portfolio coordination and governance support for committees, working groups, and reporting activities.

Leadership

• Support coaching and guidance to colleagues on governance practices, documentation standards, and project methodologies
• Share expertise to assist capability uplift across the Digital Group, supporting a culture of quality and compliance.
• Demonstrate APS Values, integrity, and a focus on outcomes.

Position Eligibility Requirements
(Selection Criteria)
:

• Supports Strategic Direction: Demonstrated ability to understand an organisation's goals and translate them into effective portfolio governance practices. Anticipating and responding to emerging needs.
• Achieves Results: Manages own workload and contributes to team outcomes. Applies expertise to deliver consistent frameworks and artefacts.
• Supports Productive Working Relationships: Builds and sustains strong relationships with colleagues, stakeholders, and external partners. Shares knowledge and encourages collaboration.
• Displays Personal Drive and Integrity: Takes initiative, demonstrates resilience, and commits to quality outcomes. Upholds APS Values and Code of Conduct.
• Communicates with Influence: Produces high-quality written materials, facilitates governance discussions, and tailors communication to technical and non-technical audiences

Technical/Role-Specific Skills

• Proven experience in SharePoint intranet maintenance and governance.
• Knowledge of project management principles and ISO9001 standards.
• Strong analytical, organisational, and time management skills.
• Advanced proficiency in Microsoft Office suite.
• Ability to resolve issues and adapt frameworks to meet evolving business needs.

Position Notes:

• Salary offered will be between
  $96,503 - $108,869
  per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.
• Only candidates who hold Australian citizenship can apply. Appointment is conditional on successfully completing a national police check. For more information, please visit
• Non-ongoing opportunity will be offered for an irregular/intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.
• Merit Pool established through this selection process may be used to fill this or future ongoing or non-ongoing vacancies.

In your application, please provide a statement of claims against the position eligibility requirements (selection criteria) in no more than
600- words
, including what strengths you would bring to the role, and a copy of your CV.

Please complete the application and submit by
30th November and 11:30pm (AEDT)
.

Please contact our recruitment team on

or for assistance with accessing our website or with lodging your application.

Specific questions about the roles can be directed to
John Cotterell
by emailing

with Position title in the subject line.

Diversity and Inclusion

The Commission is committed to fostering a workplace with flexible work arrangements to support a diverse, respectful and inclusive culture for all staff.

The Commission recognises the richness of Aboriginal and Torres Strait Islander cultures and is committed to the implementation of our Reconciliation Action Plan. The Commission values the unique knowledge and experience of Aboriginal and Torres Strait Islander employees which strengthens and supports our focus on protecting and enhancing the safety, health, wellbeing and quality of life of aged care consumers.

RecruitAbility
applies to this vacancy. Under RecruitAbility you will be invited to participate in further assessment activity for the vacancy if you choose to apply under RecruitAbility; declare you have a disability; and meet the minimum requirements for the position. For more information, visit

We provide reasonable adjustments such as access, equipment or other practical support at relevant stages of the recruitment process. Please email if you need any adjustments made.

Further information:

For further information about the Quality Commission, office locations and other related resources, please visit

For more information on the Australian Public Service, please visit and