Administration Officer

St Hilda's School, Gold Coast invites applications for the position of Administration Officer (Supervisions) commencing January 2026. This is an exciting opportunity for a friendly and adaptable experienced administrator to join our team.

St Hilda's School is one of Australia's leading PP-12 Anglican Day and Boarding Schools for girls, located on the Gold Coast. With an enviable reputation of excellence in girls' education and world class facilities, the School has a long history of outstanding academic achievement, based on strong Anglican Christian values. It is committed to excellence in the education of girls and to maintaining a safe and supportive environment for children and young people.

Administration Officer (Supervisions)
Fixed Term, Part Time, Term Time
21 January 2026 to 30 November 2026
Monday to Friday 6.00am am
We are seeking an enthusiastic and reliable Administration Officer (Supervisions) to ensure the continuity of student learning by effectively sourcing and organising qualified Relief Teachers for the Junior School in consultation with the Deputy Head of Junior School. The primary responsibility of this position is to manage staff absences using internal or external personnel, ensuring minimal disruption to learning, maintaining strong pastoral care and supporting the effective operation of the School. Our ideal candidate will have proven administration and organisational capabilities, with strong attention to detail and ability to manage competing priorities.

Key Responsibilities

• Management of short-term Teacher absences, replacement and supervisions coordination in conjunction with the Deputy Head of Junior School
• Organisation and coordination of junior school events and assemblies under the direction of the Deputy Head of Junior School to ensure seamless and successful outcomes
• Junior School calendar coordination
• Other general administration duties as directed by the Head of Junior School or Deputy Head of Junior School.

The Ideal Candidate Will Demonstrate

• Excellent administrative skills, including a high degree of accuracy and attention to detail
• Ability to prioritise competing demands, be flexible, learn new systems and share knowledge and skills with others
• A professional, confident and helpful customer service approach
• Exceptional personal presentation
• Strong commitment to our Anglican ethos.

Mandatory Requirements

• Current Paid Blue Card (Working with Children Check)
• Current CPR/First Aid accreditation
• Minimum intermediate computer skills
• Prior experience of The Alpha School System (TASS) and Timetabler is advantageous
• Willingness to have your name submitted to the Anglican Church's Professional Standards Register
• Current Drivers Licence.

As a prospective member of the St Hilda's Community, you must be willing to support the Staff Code of Conduct and the stated values and Anglican Ethos of the School.

Application Process
Online Application Forms and information about St Hilda's School can be found on Any questions about the position should be directed to

All applications must include a current resume and a one- page statement addressing the key requirements outlined in the position description addressed to Melanie Cowan, People and Culture Manager by
9.00am on Tuesday 21 October 2025.
St Hilda's reserves the right to make an appointment before the closing date. Only shortlisted candidates will be contacted for interview.