Contracts and Trade Compliance Administrator

General Dynamics

Company Information

General Dynamics is a successful Fortune 100, global aerospace and defence company, with over 90,000 employees world-wide. General Dynamics Land Systems, a business unit of General Dynamics, has a strong foundation of delivering core engineering and manufacturing capabilities to our clients for military vehicles. Our team is focused on continuous process and productivity improvements that reduce product costs, while increasing troop safety and effectiveness.  Land Systems continues to work with the Australia Armed Forces, along with those of the U.S. and its Allies, to ensure these vehicles remain survivable, relevant, flexible, affordable and capable of addressing a dynamic threat environment.

The Contracts and Trade Compliance Administrator is responsible for providing support to Contracts Manager in the administration of assigned contracts in accordance with General Dynamics Land Systems (GDLS) policies and procedures and specific contract requirements.

The Contracts and Trade Compliance Administrator acts in the role of empowered official as delegated jointly by the Managing Director and the GDLS Global Trade Compliance Manager.

General Responsibilities

• Ensure compliance of GDLS-A to applicable Australian import/export trade regulations as well as those of the countries with which GDLS-A interacts, and specifically:

• Section 112 of the Customs Act 1901; the Customs (Prohibited Imports) Regulation E for tangible imports; and, the Defence Trade Controls Act 2012 for tangible and intangible exports

• U.S. International Traffic in Arms Regulations (ITAR)

• U.S. Export Administration Regulations (EAR)

• Oversee the implementation of licensing requirements by the organisation and act as the empowered official authorised to sign trade compliance applications and documents on behalf of GDLS-A

• Interpret and explain licensing requirements and regulations, and assist in resolving issues
• Support the development of import/export authorization strategies in support of GDLS-A operations
• Oversee internal review and of new Trade Compliance Agreements and Amendments; prepare and administer internal Trade Compliance delegations; and update/maintain database accordingly
• Develop and submit export permits to Australian Defence Exports
• Responsible for compliance with the Corporate Trade Compliance Policies and applicable departmental Import/Export regulations
• Review, and update as necessary, import/export processes and procedures in support of GDLS-A operations
• Implement Technology Control Plans as required
• Monitor and self-assess GDLS-A in relation to trade compliance to ensure requirements are being met
• Perform visitor management including the review and approval of NDAs and visitor documentation
• Perform Trade Compliance training of GDLS-A personnel as required
• Liaise with Trade Compliance Management departments in North America

• Develop and maintain registers of assigned contracts, Trade Compliance Agreements, NDAs and related documentation

• Develop and administer GDLS-Australia contracts as delegated by the Contracts Manager

• Establish, maintain and amend assigned contracts and agreements in accordance with GDLS-A and corporate requirements
• Participate in the development and negotiation of contract and sub-contract agreements
• Perform contract authorisation within delegated authority
• Support the development and delivery of Contract based data deliverables to the customer in accordance with contract schedules.

• Ensure compliance with General Dynamics, customer and supplier confidentiality and security requirements including proposal authorisations.

• Attend and contribute to weekly departmental meetings

• Prepare monthly reports on budget, actual and forecast costs for ISAs
• Provide reports for GDLS-A personnel on significant trade compliance issues as required
• Comply with all GDLS-A Policies and Procedures, Processes and Work Instructions
• Perform other duties and projects as assigned

Qualifications

• Degree qualified, preferably in Business, Finance, Law, etc. or other applicable studies or equivalent experience
• 1 to 3 years PQE
• MS Office skills, specifically Word, PowerPoint and Excel
• Demonstrated background and competencies in applying contract management practice
• Basic knowledge of Trade Compliance Regulations and Principles and an understanding of Australian Defence Export Controls (DEC) framework
• Good interpersonal and communications skills
• Demonstrated willingness to undertake self-development and accept additional responsibilities
• Ability to take initiative
• High level of attention to detail
• Multi-tasker
• Ability to prioritise workload and adapt to changing priorities
• Experience in a defence projects environment (Desirable)
• Ability to gain and maintain an Australian Defence Security Clearance

To apply, please send your resume to: https://generaldynamics-au-

GDLS-A is a proud supporter of veterans and welcomes those ex-serving and their families to apply.

GDLS-A is an Equal Opportunity Employer and strongly encourages Aboriginal and Torres Strait Islanders and those from culturally diverse backgrounds to apply.