Manager - Participant and Program Support

Work Type: Ongoing - Full-time

Salary: $138,631 - $185,518

Grade: VPS 6

Occupation: Education and training

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/VATL/1882945

An exciting opportunity to join our team and play an important role in the Victorian Academy of Teaching and Leadership (Academy).

At the Academy, we are passionate about meaningful and exciting work that has an impact on education and student outcomes. Our shared purpose is to create and offer evidence-informed professional learning programs, events and initiatives designed to take Victoria's highly skilled teachers and school leaders from great to exceptional and advance the quality and status of teaching and school leadership.

About the Division

The Academy Services Division provides a range of specialist services to teams across the Academy, and to program participants (potential and current) to ensure high quality professional learning, and an optimal experience for our stakeholders. The Division's four specialist areas include learning design, data evaluation and evidence, communications and marketing, and participant and program support.

About the Role

The purpose of the Participant & Program Support (PPS) team is to 'know our participants' and support their engagement with the Academy. The PPS team is large and collaborative in nature; and seek to provide seamless service to their stakeholders and are committed to delivering excellence through every interaction they lead.

Participant and Program Officers (PPOs) are brokered into program management teams to support the delivery of an optimal, high quality and consistent professional learning experience. The team also provide support to both participants and project teams based on a variety of processes and procedures to support consistency and efficiency.

As manager of the Participant and Program Support team (PPS) you will be responsible for leading a high-quality and inclusive experience for participants, by:

• leading and managing the participant experience, alongside program management teams who lead the delivery of the professional learning.
• managing all elements of the scheduling of programs to ensure coherent course delivery across all programs over multiple years
• managing online registration and application processes, ensuring a seamless experience for all participants
• coordinating participant communications to keep all stakeholders informed and engaged
• monitoring and reporting on our participation-related key performance indicators to assess and improve the overall participant experience and achievement of the Academy's key performance indicators.

Capabilities

Successful applicants for this role will be able to demonstrate capabilities and experience in the following areas.

• Direction setting and supervision
• Individual performance management
• Stakeholder management
• Strategic and business planning and reporting
• Thought leadership and provision of expert advice

Desirable Qualifications and Experience

Essential:

• Experience working as a people leader in a fast-paced education setting or large and complex organisation
• Ability to quickly learn and adapt to new technology platforms and systems, ensuring seamless integration into team workflows

Desirable:

• Relevant tertiary qualification in educational leadership

Further Information

Please respond by submitting a cover letter, supported by a maximum 2-page response to the key selection criteria and a recent CV/Resume.

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Gerard O'Shaughnessy, Director of Academy Services Division:

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Tuesday 16th September 2025.

Applications close Tuesday 16 September 2025 at 11.59pm

Posted

2 September 2025