0.4 admin officer fixed term

Selection Criteria

SC1 Demonstrated experience to undertake Reception responsibilities with enthusiasm, professionalism and efficiency - demonstrating a concierge style approach to this integral front desk role.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students, teachers, education support, parents and other stakeholders.

SC3 Demonstrated team skills with an ability to develop and support team members

SC4 Demonstrate technical knowledge and expertise relevant to the position, CASES21 Finance and Administration, Compass, CSEF, SSR and the capacity to provide support and/or attendant care to students where necessary.

SC5 Demonstrated high level of organisational skills and the ability to coordinate and prioritise work flow, along with the ability to work to and meet deadlines

Role

Position Reports To

Principal, Business Manager, Office Manager

Position Purpose

The position is required to work cooperatively and consistently with both internal and external clients and involves close interaction with a range of staff and visitors to the Laverton P-12 College. It is expected that they will provide a high level of customer service to the student body, staff, visitors to the School and be competent in the provision of up to date and relevant information. The position has responsibility for maintaining and inputting accurate financial data Cases21 as required; and facilitate the reporting to, Business Manager and Leadership team as necessary.

The role requires:

• There may be some school holiday attendance required in this position. Maximum 6 days per year.
• Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.
• Manage College Reception,
• Support the end to end processing of family receipts using Cases21 finance.
• Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.
• Communication with Staff in relation to position.
• Performs technical tasks that require a sound knowledge of basic technical principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
• Attendance requirement for this position is 15.2 hrs per week, and is 48/52 in line with normal school terms.

Responsibilities

• Manage College Reception
• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, receiving and initial processing of standard paperwork etc.
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Provide support in Accounts Receivable.
• Provide support in processing Compass events.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal and Business Manager, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Liaise with school staff in regard to support requirements
• Assist with other administrative duties directed by the Principal and Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

All applicants must have a personal profile on Recruitment Online and ensure that it is up to date including WWC registration status. Applications should also be lodged on Recruitment Online to ensure that notification of outcomes is delivered to a current email address. To commence work at Laverton P-12 College the successful applicant must have current registration with WWC.

• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
• A probationary period may apply during the first year of employment and induction and support programs provided.

Applications must include:

1. A specific response to each of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 6 pages.
2. A Curriculum Vitae with a summary of experience and qualifications.
3. The names and contact details of up to three professional referees who can provide information regarding the applicant in relation to the key selection criteria.
4. If the applicant is not an Australian Citizen all visa documentation must be attached.
5. The panel reserves the right to request additional referees other than those listed.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

VISION

'Together at Laverton P-12 College we nurture our students through learning and encourage our students to actively participate in and contribute to an ever changing and diverse community with respect, responsibility and fairness¿

MISSION

Laverton P-12 College¿s mission is to `to provide students with the best possible foundation in life through a well-rounded education.¿

VALUES

Our school values of Learning, Belonging, and Succeeding underpin all that we do at Laverton P-12 College. ¿

We continually connect these values to the teaching and learning programs and they are relevant across all stages of the learning continuum. Our values underpin a cohesive coordinated structure that enhances the well-being and learning opportunities for every student.

COLLEGE SUB SCHOOL STRUCTURE

At Laverton P-12 College, we're committed to a culture of success and growth. We hold ourselves to high standards, seeing learning challenges as opportunities for personal and academic development. We empower students to take charge of their learning, fostering resilience and future-focused thinking.

As educators, we're curious about our impact on student learning and the world around us, engaging in ongoing evaluation and seeking ways to contribute positively to our community. Together, we create an environment where every student can thrive and reach their full potential.

WORKFORCE

The College staffing profile consists of approximately 120 staff members; including 5 Principal class, 11 Leading Teachers, 3 Learning Specialists, 57 teachers, 32 Education Support Staff and 2 Paraprofessionals.

The College has invested heavily in building the professional knowledge of our staff and working collaboratively in teams to support the needs of our students.

ENROLMENT

The College has an enrolment of over 700 students across Foundation to Year 12. The community comprises of diverse family backgrounds, with 48% of students speaking languages other than English at home and a high proportion of students coming from the Karen, Pacific Islander and Middle Eastern communities.

FACILITIES

Our College facilities and resources ensure that students are provided with an optimal learning environment and include a Performing Arts Centre, a fully equipped VET Hospitality centre, an Engineering workshop, Gymnasium, landscaped gardens, primary and secondary ovals, multiple netball and basketball courts, an undercover synthetic area for play and a beach volleyball area. Each classroom has TV technology and our students can access notebooks and iPads.

LOCATION

Laverton P-12 College resides within the western suburbs of Melbourne in the local area of Hobson's Bay.

SIZE AND STRUCTURE

The school is comprised of seven permanent buildings and two relocatable buildings, providing a range of specialised learning spaces, including a gymnasium, performing arts centre, instrumental music rooms, a state of the art food technology kitchen and cafe, practical science rooms, technology and engineering spaces, and a well-resourced College library.

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