Executive Assistant to Top Sales Performer

4 days ago

Carnegie, Victoria, Australia Buxton Real Estate Group Full time $60,000 - $120,000 per year
  • Work with one of Glen Eira's leading Real Estate teams
  • Ongoing support and growth
  • Quarterly, annual and casual team functions, and Corporate sales functions, training and group sessions throughout the year
  • Located in Carnegie
  • Strong brand
  • Great culture and fun team
  • Great salary

Supporting one of our top sales performers, you will work alongside a great team of people with a wealth of knowledge. Your main focuses will be providing support and ensuring Chris Hassall & the team are organised on daily basis. This role will be office work, so highly developed organisational and communication skills are a must.

Key Responsibilities

  1. Executive & Calendar Management

  2. Manage and coordinate daily schedule, meetings, inspections, and auction commitments.

  3. Screen, prioritise, and respond to emails, calls, and messages on behalf of Chris.
  4. Ensure Chris is prepared for all meetings and client appointments.

  5. Sales & Campaign Coordination

  6. Prepare pre-listing kits, proposals, and appraisal materials.

  7. Coordinate property marketing campaigns with photographers, copywriters, and designers.
  8. Upload and maintain listings across REA, Domain, and internal Buxton systems.
  9. Track all campaign activity and produce weekly vendor feedback reports.

  10. Documentation & Compliance

  11. Prepare and review listing authorities, contracts, and auction documentation.

  12. Liaise with solicitors, conveyancers, and purchasers to ensure smooth transactions.
  13. Maintain compliance with Buxton procedures and legislative requirements.

  14. Client Communication & Relationship Management

  15. Act as the first point of contact for vendors and buyers.

  16. Deliver timely communication and updates to ensure client satisfaction.
  17. Assist in managing feedback, follow-ups, and settlement processes.

  18. CRM & Data Management

  19. Maintain accurate CRM data including buyer follow-ups, property activity, and vendor details.

  20. Generate reports and assist with prospecting or database initiatives.

  21. Team & Office Support

  22. Coordinate team meetings, events, and internal training sessions.

  23. Support new staff onboarding and ensure workflow alignment within the sales team.
  24. Liaise with the Buxton marketing and admin departments as required.

  25. Personal & Executive Administration

  26. Manage travel arrangements, appointments, and personal tasks for Chris as needed.

  27. Handle confidential matters with professionalism and discretion.
  28. Assist in coordination of networking events, functions, and community activities.

The Candidate:

  • Real Estate experience is essential
  • Tech savvy and open to change to meet best practice standards
  • Highly organised, honest, reliable and well-presented
  • Strong attention-to-detail and great diligence
  • Excellent communication skills
  • Motivated, positive and a 'can-do' attitude.

This role is located in Carnegie.

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