Assistant Office Manager

2 days ago

Brisbane, Queensland, Australia david k lawyers Full time $60,000 - $80,000 per year

Assistant Office Manager

An opportunity for a permanent part-time role is available to join a vibrant, busy and well-respected Property Law firm in Brisbane. We are HIRING The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Assisting and reporting to Office Manager
  • Managing a team of casual admin assistants with various reception, mail, banking requirements, registration & titles attendances, safe custody, and other general day-to-day office duties. Will be proficient in LEAP software.
  • Maintaining confidentiality of all company and employee matters
  • Managing staff training, staff orientation, compliance & education records. Managing office calendar meetings, training and social events
  • Managing staff rostering and allocations
  • Processing timesheets, payroll co-ordination & answering employee queries.
  • Providing general HR support, including assistance in recruitment & onboarding processes, and gathering of employee compliance documentation as required
  • Managing day to day Office and Trust accounting, including Term Deposit accounting
  • Managing office compliance with QLS ,DVS and Banks
  • Managing Office maintenance, Vendor Coordination, Facility Safety and Office supplies
  • Managing Advertising – Linked In and Websites, signage
  • IT Coordination -
    Set up, access issues, software licenses, and security protocols.
  • Coordination with Bookkeeper and Accountant

What you will bring to the role

  • Administrative experience within a fast-paced environment
  • Excellent written and verbal communication
  • Microsoft office suite and competent with use of internal systems (LEAP software)
  • Well-developed people skills and multi-tasking capabilities
  • Reliability, and a well-organized approach
  • Proven ability to exercise initiative, autonomy and provide initiative-taking support within a team

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