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Executive Assistant to CEO

3 weeks ago

Hobart, Tasmania, Australia Primary Health Tasmania Full time
Executive Assistant to CEO

About the Opportunity

Are you a highly experienced professional with exceptional diplomatic judgment and a proven history of strategically supporting executive leadership? We are seeking a highly motivated and polished Executive Assistant to the CEO to join our corporate team at Primary Health Tasmania.

This full-time role reports directly to the CEO and requires outstanding skills in strategic communication, negotiation, and gatekeeping across diverse stakeholder groups, including government, the Board, and internal personnel.

What You Would Be Doing

As the Executive Assistant, you will provide high-level administrative support, but critically, you will be the trusted diplomatic gatekeeper and key connector for the CEO's office, ensuring the smooth and strategic operation of executive functions.

Here's a glimpse of the strategic impact of your day:

  • Strategic Calendar Management: Proactively manage and coordinate the CEO's complex calendar, employing advanced negotiation skills to prioritise competing inquiries, manage time conflicts, and ensure alignment with organisational goals.
  • High-Level Diplomacy and Correspondence: Serve as the primary point of liaison, effectively negotiating access, managing expectations, and maintaining confidentiality with all stakeholders, including the Board, senior government contacts, and the Executive Team. Draft and manage sensitive correspondence with precision and diplomatic judgment on the CEO's behalf.
  • Executive Meeting Facilitation: Strategically manage meeting preparation by preparing agendas, collating, and distributing papers for the Board and Executive Team. Track and follow up on actions with key personnel to ensure accountability and timely resolution.
  • Stakeholder Relationship Management: Act as a referral point for complex queries, using judgment to liaise and support effective communication between the CEO and various internal and external parties.
  • General Administration: Coordinate complex travel arrangements for the CEO and handle general administrative duties, all while exercising the utmost discretion and confidentiality.

Here's What You'll Look Like

You will have proven experience in a similar position and possess the following executive-level skills that will set you up for success:

  • Advanced Diplomatic Communication and Negotiation: Demonstrated ability to influence outcomes, manage expectations, and negotiate scheduling and priorities across all levels of internal and external governance and stakeholder groups, including government and the Board.
  • Executive Presence and Discretion: Possess an unflappable executive presence and absolute proficiency in handling sensitive and confidential information, displaying impeccable discretion and confidentiality at all times.
  • Strategic Priority Management: Exceptional ability to anticipate and manage a complex workload, prioritising the CEO's time, resources, and deadlines with high-level attention to detail.
  • Proactive Judgment and Resourcefulness: A highly proactive professional capable of anticipating needs and exercising diplomatic judgment to resolve complex problems independently and creatively before escalation.
  • Culture Champion: Committed to understanding and actively promoting the values of Primary Health Tasmania (Teamwork, Respect, Accountability, and Courage) as a culture champion.

Benefits of working with us…

  • Salary packaging up to $15,900 – Use your pre-tax salary for everyday expenses which means you pay less tax and have more money to spend
  • Up to $2,650 of pre-tax income can be used to pay for entertainment expenses (meals, holiday accommodation etc.)
  • Hybrid working option – blend of working from the office and home (after completion of 6 months)
  • Generous leave and family care benefits, such as; additional 5 days of paid Carer's Leave per year, paid Parental Leave, 3 days of paid leave between Christmas and New Year
  • Fitness Passport program – cost effective gym membership with access to 30+ gyms and pools
  • Discounted private health insurance
  • Friendly and inclusive workplace culture which embraces the diversity of its people

Here's some information about us…

At Primary Health Tasmania, our purpose is to create sustainable health and wellbeing solutions with, and for, the Tasmanian community - making sure Tasmanians get the right health care, in the right place and at the right time.

We are a not-for-profit organisation funded by the Australian Government to connect care and keep Tasmanians well and out of hospital. We are one of 31 Primary Health Networks (PHNs) in Australia and operate statewide with offices in Hobart, Launceston and Ulverstone. Our people and our values are an important part of what makes Primary Health Tasmania a great place to work. Everything we do is underpinned by our core values – Teamwork, Respect, Accountability and Courage.

How to apply

If you are ready to make your mark in this varied and meaningful role and join a dedicated team who value each other and make a real difference every day, please get in touch.

Be sure to make your application stand out by providing a current resume and a cover letter describing your motivation for applying, and how your unique skills, experience and values align with the requirements of the role as outlined in the Position Description found on our website:

We encourage you to reach out and learn more about this opportunity by emailing Sonya Gibson, Manager – People and Culture on

The successful candidate will be required to undergo pre-employment checks including reference checks, Nationally Coordinated Criminal History Check or other screening as necessary depending on the role.

Applications close: Sunday 7 December 2025

**Please note: We may commence interviews prior to this date and close the vacancy early if the right candidate is found, so, please apply as soon as possible.

Diversity Statement

We welcome and encourage applications from people across our diverse community, especially from Aboriginal and Torres Strait Islander applicants.  We recognise the richness that diversity brings to our workplace and believe everyone has the right to feel safe, respected, valued and heard regardless of their ages, nationalities, abilities, religions, genders, sexualities and cultural identities.

Primary Health Network Program – an Australian Government initiative