Personal & Team Assistant

3 days ago

Sydney, New South Wales, Australia Cochlear Full time $60,000 - $80,000 per year

The Opportunity

Cochlear has an opportunity for a full-time Personal and Team Assistant based in our Macquarie, Sydney office to support key leaders and teams within our R&D department. In this role, you will provide essential personal assistance to two Vice Presidents and team support across multiple R&D groups. You will help enable seamless operations through exceptional organisation, communication, and coordination skills. This is an exciting opportunity for someone who enjoys variety and working with cross-functional teams.

Responsibilities include:

  • Managing calendars, inboxes, travel, expenses, and leadership meeting logistics for two VPs
  • Supporting departmental spending tracking and administrative reporting
  • Assisting teams with travel, purchasing, meeting coordination, and event organisation
  • Handling onboarding activities, visitor access, and internal communications
  • Managing departmental resources including room bookings, equipment, and supplies
  • Providing general administrative support and covering for other assistants during leave

What makes this opportunity unique?

This role offers the chance to significantly contribute to the efficient functioning of high-impact R&D teams.

You will be integral in enabling leaders and teams to focus on innovation by managing essential administrative functions.

About You

To add value to Cochlear in this role, you'll be able to demonstrate the following skills and experience:

Essential:

  • Proven track-record in autonomously & proactively providing high-level admin support to multiple teams
  • Proven ability to work flexibly in a team environment to provide excellent customer service
  • Self-starter who takes initiative
  • Proven ability to think and act in a customer-centric way
  • Intermediate to Advanced Microsoft Office skills (Word, Excel, PowerPoint)
  • Ability to manage and prioritise own work, delivering to tight deadlines in a team environment
  • Ability to develop and implement processes to improve the performance of the team

Ideal:

  • Experienced in department assistant roles, ideally in a product development or service-oriented environment
  • Exposure to and an affinity with working in a culturally diverse environment
  • Experience with Oracle/SAP, Concur, Workday, and Planisware
  • Experience working in customer-facing roles

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