Marketing Coordinator

About WiSE Medical?

WiSE Medical is a walk-in specialist emergency clinic based in Macquarie Park and Robina, Gold Coast. It was founded by a group of emergency specialists, who are passionate about creating an environment of quality emergency care, without the crowds and wait times associated with emergency departments. Our aim is to provide a better environment for both patients and health care workers to receive and provide Specialist care when they need it most, in a happy and collaborative environment. WiSE Pathology, WiSE Plus, WiSE Physio and WiSE Specialist hub are also part of the WiSE Medical family.

Our WiSE GLOH values:

• Give: Giving is at the core of our organisation. We seek happiness in giving to our community and peers. Giving comes in the small actions of smiling, patient care, or listening to our colleague's needs.
• Learn: In addition to formal learning and professional development, we value the insights and experiences each of our employees or patients brings, helping us to better grow and care for each other and our community.
• Own: Taking responsibility and ownership of our own actions is at the core of our organisational values. We serve with a sense of accountability and pride in our roles.
• Happiness: At WiSE, we believe that a happy, healthy environment helps everyone thrive, both in work and in learning. We celebrate our successes together and encourage a culture of sharing and support.

Why Join WiSE Medical?

• Be part of meaningful and innovative healthcare solutions
• Supportive and collaborative team environment
• Commitment to growth and learning
• Positive and inclusive work environment
• Values driven culture – GLOH is at the heart of our organisation

Job Summary:

We are looking for a proactive, creative, and detail-oriented Marketing Coordinator to join our Marketing Department.

This role is ideal for someone who thrives in a dynamic environment and enjoys bringing ideas to life through effective implementation. Working closely with the Chief Marketing Officer (CMO), the Marketing Coordinator will be responsible for coordinating and executing marketing initiatives that strengthen the WiSE brand, promote existing and new services, new practice launches, and engage patients and healthcare professionals across multiple platforms. The position will be responsible for coordinating the marketing activities for WiSE Medical, WiSE Plus, WiSE Pathology, WiSE Physiotherapy, and WiSE Specialist Hub.

Key Responsibilities:

Campaign Coordination

• Implement marketing campaigns as directed by the CMO, including service and practice launch campaigns.
• Coordinate campaign assets including copy, graphics, video, and email sequences to ensure timely rollout.
• Manage podcast release implementation: upload, scheduling, metadata, and promotional materials.
• Manage webinar funnels in Kajabi including registration pages, thank-you pages, and follow-up automations.
• Liaise with Virtual Assistants (VAs) to delegate tasks and ensure brand consistency across all content.

Events Coordination

• Coordinate marketing requirements for WiSE-hosted events, including GP education sessions, webinars, community engagement activities, and conferences.
• Manage event logistics such as venue bookings, catering, collateral, and audiovisual requirements.
• Liaise with presenters, suppliers, and internal teams to ensure smooth event delivery.
• Oversee event promotion across digital channels, including social media, email campaigns, and internal communications.
• Support onsite event setup and provide marketing presence during key events.

Digital Marketing & Content Implementation

• Create and send email marketing campaigns via Kajabi.
• Manage and segment email databases to ensure accurate targeting and data integrity.
• Respond to comments, messages, and enquiries on Facebook and social media pages, following WiSE communication guidelines.
• Assist with content creation gathering stories, filming opportunities, and coordinating with site-based content contributors.

Design & Branding

• Create on-brand marketing materials using Canva, including brochures, flyers, social media graphics, presentations and digital assets.
• Liaise with signage suppliers to manage production and installation of clinic signage and displays.
• Ensure all visual content and materials align with WiSE brand guidelines and AHPRA and Patient Privacy compliance requirements.

Coordination & Administration

• Collaborate with the CMO and operational team members on the implementation of launch plans for new practice openings.
• Manage relationships with external suppliers, printers, and contractors.
• Maintain and update Kajabi databases, ensuring appropriate segmentation and tagging of contacts

Skills & Experience

• 2–4 years' experience in marketing coordination, events, or campaign implementation.
• Proficiency with Canva, Powerpoint, Microsoft Office
• Willingness to learn Kajabi, Wordpress, Descript, Capcut and other digital programs
• Strong project management and organisational skills.
• Excellent written and verbal communication skills.
• Ability to coordinate multiple projects and meet tight deadlines.
• Experience in healthcare, wellness, or professional services (advantageous but not essential).

Personal Attributes:

• Highly organised, proactive, and dependable.
• Creative thinker with a strong eye for detail.
• Collaborative and confident communicator.
• Passionate about healthcare, innovation, and making a positive impact.

Job Type: Full-time

Pay: $60,000.00 – $75,000.00 per year

Experience:

• Marketing: 2 years (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person