People & Culture Coordinator

Company Description

Do amazing work

A career with Viva Energy is more than just a job. It's a chance to join a group of people dedicated to supporting Australia's evolving energy and convenience needs. We're a leading retail, industrial and energy business, and we've been helping Australians reach their destination for more than 120 years.

Our plans for the future support Australia's energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience.

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.

About Viva Energy

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that's how we get the best outcomes.

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.

Job Description

We're looking for a proactive People & Culture Coordinator to join our People Operations team, to support our diverse business in this core, hands-on role. You'll apply your expertise across P&C policies, processes, systems, and administration to support our people.

You will collaborate with P&C colleagues and line managers across the business to deliver key functions including onboarding, offboarding, HRIS and contract management, remuneration and benefits, acquisitions, and system implementations.

If you're an experienced People & Culture generalist who thrives working in a fast-paced environment, with a high performing team, enjoys managing complex processes, and getting involved in continuous improvement initiatives - this is a great opportunity to make an impact.

Responsibilities

• Be the voice of People Operations and deliver clear, timely, and helpful communication through our People inbox — resolving queries and guiding employees to the best outcomes.
• Own the onboarding and offboarding experience, ensuring every touchpoint is smooth, consistent, and compliant with reporting requirements.
• Provide accurate advice and guidance on People & Culture policies and processes.
• Manage employee and position data — ensuring our records are up-to-date, reliable, and ready for reporting.
• Partner with Payroll -Collaborate closely to ensure seamless people processes.
• Lead and support updates to our HRIS, contributing to smarter, more efficient ways of working

Qualifications

• Relevant qualifications or built strong expertise through hands-on experience.
• Approachable, organised, and thrive in a fast-paced environment — with a high level of attention to detail and ability to prioritise.
• Highly effective communication skills.
• Analytical and solutions-focused, you enjoy solving problems.
• You're comfortable using Microsoft Office (Word, Excel, Outlook), and experience with HR platforms like SAP SuccessFactors or HROnboard would be advantageous.
• Previous experience working in a People and Culture role where you've supported business areas with practical advice and guidance.
• Previous experience in interpreting and applying Enterprise Agreements and/or Awards.
• Previous experience in generating reports and dashboards and performing analysis on the data would be beneficial

Additional Information

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

Please note: This role is being sourced through Viva Energy Australia, therefore we will not be accepting applications via external recruitment agencies