Event Sales Coordinator

• Customs House

• Full- time Fixed Term role until January 2027

• Base salary will be in the range $82,133 - $91, % Superannuation (HEW Level 5)

• Work alongside a passionate team at one of Brisbane's riverside heritage destinations  

We are seeking a passionate and enthusiastic Event Sales Coordinator to join the professional Customs House team. This role is responsible for securing, planning and co-ordinating events including conferences, seminars and weddings for corporate, University and private clients. To achieve growth and financial success of Customs House and to maintain the reputation of Customs House as one of Brisbane's premier function venues.

We aim to exceed clients' expectations and ensure that every function is a success hence maintaining the reputation of Customs House as a premier function venue of the University of Queensland and contributing to the growth and success of the organisational unit.

Duties and responsibilities include, but are not limited to:

• Managing event enquiries, sales leads and client liaison including site inspections

• Preparing detailed proposals and quotes for theming, entertainment, AV and technical requirements

• Coordinating events collaboratively with clients, Customs House operations, Chef, Banquets and Accounts

• Preparing and distribute event manifests and detailed run sheets

• Liaising with external suppliers and assist Accounts with payments, pro-forma invoices and supplier invoice checks

• Attending regular event and operations meetings

• Using Microsoft Office, Visio and Momentus software

• Working flexible hours as required

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• UQ Study for Staff

• Salary packaging options

Here is a concise summary version:

• Degree-level (or equivalent) event management qualifications with 2+ years' hotel / hospitality experience

• Strong administration, organisation, negotiation and mediation skills

• Excellent written and verbal communication with a customer-focused approach

• Confident managing competing priorities, working under pressure and to deadlines

• Proficient with event management software and general computer applications

• High standards of professionalism and service excellence

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
 

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For more information about this opportunity, please contact Brian Roberts – Director, UQ Venues at  

For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below) in the subject line. 
 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume

• Cover Letter

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Wednesday 19 November 2025 at 11.00pm AEST (R