Examinations Administrator

Education Administrator

The College of Intensive Care Medicine 

Prahran, Melbourne VIC
 (Hybrid)

Full time

• Medical Education Organisation
• Superb working environment and team
• Hybrid & Flexible Workplace

The College of Intensive Care Medicine (CICM) is responsible for intensive care medicine specialist training and education in ANZ. With over 1300 members, and a similar number in training, we strive to support the capability of our membership to deliver critical care to their patients.

CICM provides a high-quality training program, supervision in practical aspects of training and administration of examinations and workshops. Reporting to the Assessments Manager, you will join a team charged with the delivery of all College examinations. The core functions of this role are ensuring the end to-end delivery of the annual examinations program and administrative support to the associated committees.

Joining our expanding Assessments team will see you be involved in:

Exam Planning & Execution

• End to end examinations delivery, involving venue sourcing and co-ordination, face-to-face/online delivery co-ordination, and resource co-ordination such as materials, equipment, staffing and transport.
• Production, maintenance and distribution of all examiner and candidate documentation, from single correspondence to e-newsletter content and examination packs and certificates.
• Maintaining candidate database information, including examination attempts and outcomes.
• Examiner co-ordination and support, including policy and process support, attendance scheduling and travel arrangements.

Examination Committees

• Liaison and support for Committee leaders, to schedule meeting dates, prepare agendas and supporting documentation, complete minutes and support outcomes for examination committees.
• Ensure all tasks lists are recorded, communicated and completed, with committee members being made aware of their responsibilities.
• Assist with Board and other report compilation.

You will bring…

• 2 years + experience from a professional environment, in a similar co-ordination, administration and stakeholder management role.
• Excellent event planning and organising abilities coupled with exacting attention to detail.
• Highly developed communication and interpersonal skills, and being a person who can deliver an exceptional service focused experience for our candidates and examiners.
• Be able to work outside of normal working hours during exam periods including weekends, with the ability to travel interstate.
• Intermediate Word, Outlook, Excel, Access and Teams.
• Crucially you will be able to work autonomously, be adaptable and make sound decisions under pressure, you will also be a person who values and contributes to a cohesive team.

We offer our employees…

Support to work flexibly to meet work and personal needs, competitive remuneration (including NFP salary packaging) and a range of benefits as part of your employment with us. Best of all we offer a great workplace culture

We are committed to attracting the best talent to our inclusive work environment, developing the capability of our people and creating highly engaged teams who deliver outstanding results for our members. If you are seeking a challenging role, where you will make a significant contribution, please apply now