Project Administrator

7 days ago

Kilkenny, South Australia Basetec Services Full time $60,000 - $80,000 per year

Project Administrator

Role Overview

This position combines project administration, coordination, and management support duties - assisting in the onboarding of new clients, staff and projects, preparing documentation and logistics, and ensuring meetings, communication, and supplier interactions.

The role is ideal for someone is looking for a career pathway that could develop into a Project Coordinator or Project Manager position over time.

Key Responsibilities

  • Assist with the setup of new projects, including documentation, project registers, and system/folder entries.
  • Manage staff onboarding, project-related travel, mobilisation, and site logistics.
  • Source and obtain quotes from suppliers, track orders, and assist with procurement follow-up to support project requirements.

  • Perform general office duties, including managing emails and greeting visitors where required.

  • Support the ongoing delivery of projects through document control, progress tracking, and coordination of personnel.

  • Keep accurate records of purchase orders, correspondence, and reports.

  • Marketing support and activities.

  • Support timesheet, expense, and leave tracking across the team.

Skills & Attributes

  • Able to manage multiple priorities in a fast-paced, project-driven environment.
  • Competent in Microsoft Office Suite (Word, Excel, Outlook, Teams).
  • Highly organised with excellent attention to detail.
  • Strong communication and interpersonal skills — confident engaging with both internal staff, clients, and suppliers.
  • Positive, proactive, and dependable team player with a professional presentation.

Qualifications & Experience

  • Experience in a project administration, coordination, or executive assistant-style role (preferred).
  • Exposure to construction, engineering, or industrial contracting environments (advantageous).
  • Certificate or diploma in business administration, project management, or similar discipline (desirable).

If you have the necessary skills and qualifications that we are looking for, please send a covering letter and resume to

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