Operations Coordinator

3 days ago

Bella Vista, New South Wales, Australia Millennium Services Group Pty Ltd Full time $60,000 - $90,000 per year

Millennium Services Group is one of Australia's leading providers of Cleaning, Security and Facilities Management Services and has been providing exceptional outcomes since our inception in 2003.

We offer employees the latest technology, state of the art equipment and people solutions to create excellent working environments, working conditions and continual training and development to progress careers in our company.

We pride ourselves on the long-standing partnerships we have with clients, employees and our suppliers, that enables us to make places and spaces better for people every day.

The Role:

We are seeking an experienced and highly motivated, Operations Coordinator, who takes pride in their work and is results driven. The main purpose of the position is to deliver a high standard of support to the state operations team. This position will be working out of our modern Bella Vista office 5 days per week with easy access to onsite parking and public transport.

Key Responsibilities:

  • Rostering & Payroll: Maintain and update rosters, track employee movements, support payroll queries, and monitor leave approvals.
  • Finance & Procurement: Manage billing processes, issue purchase orders, maintain stock lists, process uniform orders, and assist with quotations.
  • Reporting: Prepare and collate monthly site reports, analyze labour and hours worked, maintain compliance records, and produce safety and training reports.
  • Training & Compliance: Coordinate inductions, maintain training matrices, assist with audits, and support staff training and documentation.
  • Employee Onboarding & Administration: Support recruitment and onboarding, maintain workforce data, coordinate events, and liaise with HR and Payroll on staff matters.
  • Office Coordination: Handle deliveries, mail, phone calls, document filing, and general office tasks.
  • General Support: Provide coverage for other coordinators and assist State Manager with meetings and operational tasks.

About You

This role will suit an experienced and proven administrative professional with –

  • A pleasant and welcoming personality with a high standard of personal presentation.
  • Excellent communication skills, both written and verbal, with the ability to interact with a wide variety of people in a professional manner.
  • A proven track record of excelling within a dynamic team environment and the ability to work autonomously.
  • A keen eye for detail and accuracy across multiple data sets.
  • Strong time management skills.
  • The drive to ensure five-star customer service and standards are consistently delivered.
  • An outcome-focused and standards-driven professional.

Why Join Us?

This is a fantastic opportunity for the right candidate. By joining Millennium Services Group, you'll become part of a dedicated team that services a wide range of clients across Australia and New Zealand—giving you the chance to build your skills and grow your career with us

If this sounds like you, please apply today, we look forward to hearing from you

Millennium Services Group is an equal-opportunity employer. We celebrate diversity and are committed to inclusivity.

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