Personal Assistant

1 week ago

Adelaide, South Australia EGM Partners Full time $80,000 - $120,000 per year
The Opportunity

About the Role
As a Legal Secretary/Personal Assistant, you will play a key role in supporting legal professionals by managing administrative tasks and contributing to the success of the firm. Your responsibilities will include:

  • Supporting Partners with proactive, high-level administrative assistance
  • Managing major projects and legal matters
  • Preparing correspondence, contracts, and legal documents
  • Handling monthly billing using Aderant or a similar system
  • Diary management, client liaison, and general office administration
Key Responsibilities
  • Providing comprehensive administrative support, including diary management and correspondence
  • Managing billing processes efficiently using legal billing systems
  • Overseeing file and document management, including photocopying, binding, and maintaining organisational systems
  • Supporting legal teams with research, drafting documents, and liaising with clients as required
  • Proactively handling client queries and ensuring excellent communication
  • Coordinating marketing initiatives in collaboration with the Marketing team
  • Assisting multiple authors and contributing to the overall success of the team
Candidate Requirements
  • Strong skills in diary management, billing, and file/document management
  • Legal sector experience is not mandatory but is advantageous
  • High level of grammar, spelling, attention to detail, and communication skills
  • Strong time management and organisational abilities
  • Experience with Aderant and iManage (or similar systems) is highly desirable
Key Attributes for Success
  • Prior experience in the legal industry (essential)
  • Organised, detail-oriented, and proactive in workload management
  • Strong communication skills with a professional and confidential approach
  • A confident and professional approach when dealing with clients and stakeholders
  • Adaptability to support multiple Partners
What's on Offer
  • Competitive salary package with clear career development pathways
  • Flexible work arrangements (4 days in-office, 1 day WFH after probation)
  • Opportunity to work within a well-established law firm
  • Modern office in the heart of Adelaide's CBD
  • Supportive and team-focused work environment
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