Full-time Junior Office/IP Admin Assistant

7 days ago

Sydney, New South Wales, Australia Halfords IP Full time $40,000 - $80,000 per year

Halfords IP (HIP) - Patent & Trade Mark Attorneys - Intellectual Property Law

Full time - Junior Office/IP Admin Assistant

Who do we need?

Halfords IP (HIP) are looking for a motivated and organised team player with a genuine interest in starting a career in Intellectual Property (IP) at the ground level. With supportive on-the-job training, you will learn the basics of IP and the day-to-day running of an office. For the right candidate, the role also provides an opportunity to progress to providing direct administrative support to our Patent & Trade Mark Attorneys.

Hours for this role are 9am-5pm, Monday to Friday, with the potential to work from home for two days a week in time, and subject to business requirements. You will be working alongside a friendly and social team in new offices, a short walk from Wynyard.

Recent HSC/TAFE/Secretarial College graduates are encouraged to apply for this entry level position.

What would you do?

  • Coordinating office services, such as setting up client meetings, reception duties, assisting with HIP events, maintaining office/kitchen/breakout areas including stock levels, booking couriers, liaising with building management, and general ad-hoc duties as required
  • Processing all incoming mail (electronic/postal), and entering relevant information into the firm's practice management system

  • Assisting Attorneys/IP Admin Manager to:

  • create, maintain and process IP case records/deadlines

  • prepare and file documents at IP Office using their online systems
  • prepare and email client correspondence, including invoicing
  • Assisting with Project work
  • In time, assist Attorneys with diary/deadline management, document preparation and communicate with clients/associates.

​About you

  • HSC or TAFE graduate. Secretarial College training advantageous
  • Proficiency in Microsoft Office Suite - Outlook, Word, Excel, Teams
  • Drive and determination to learn, and work autonomously
  • Excellent organisation skills and ability to prioritise work to meet deadlines
  • Strong attention to detail and recognition of the importance of data accuracy
  • Customer service focus and professional work ethic
  • Excellent presentation and communication skills, written and oral

​About us

Halfords IP (HIP) is a proudly independent firm of Patent & Trade Mark Attorneys based in Sydney's CBD near Wynyard, and is recognised as one of Australia's leading specialist firms for the protection and maintenance of intellectual property rights in Australia and overseas.

HIP has enjoyed an enviable reputation over its 40+ year history, with an energetic and driven team of intellectual property specialists.

We are currently enjoying a period of organic growth and we need the right candidates to join us on this journey.

Application details

Applications must be submitted in writing, and be emailed to: and MUST INCLUDE:

  • a cover letter, outlining why you feel you would be suitable for the position (this is essential),
  • a full CV of your education and work experience, and,
  • a copy of your HSC/TAFE results and any other courses you have completed.

Please note that any applications which do not include all the requested information will not be further considered, and, that only shortlisted applicants will be contacted.

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