Accounts Payable

Hills Tankers Pty Ltd is a leading Australian, second-generation, family-owned transport and logistics provider specializing in the safe and reliable bulk transportation of petroleum, dangerous goods, and various other bulk liquids. Established in 1960, the company has grown to service the entire eastern seaboard of Australia and beyond.

Head office is in Beresfield, NSW, with depots in Adelaide, Brisbane, Mackay and Townsville

In addition to bulk liquid transport, Hills also delivers parcels with dedicated vehicles for the task. In Beresfield, Hills also operates an on-site internal and external truck wash facility which is open to the public. They also have a growing in-house mechanic workshop to maintain their fleet.

We have an opportunity to engage a new team member for our small accounts/administration department at our Beresfield Head Office.

This is a full-time on-site maternity leave contract position

The expected contract duration for this maternity leave position is 12 months with a potential to be extended.

The Role:

We are seeking a detail-oriented and motivated Accounts Payable (AP) Officer to join our administration team. This crucial role involves managing the full accounts payable cycle, ensuring that all financial obligations to our suppliers are met accurately and in a timely manner. The ideal candidate will be highly organised, a proactive problem-solver, and possess excellent communication skills to maintain strong relationships with internal and external stakeholders.

Key Responsibilities

Invoice Processing: Accurately process and code a high volume of supplier invoices and credit notes into the accounting system (Translogix).

Verification & Reconciliation: Match invoices with purchase orders and perform monthly vendor statement reconciliations, investigating and resolving any discrepancies promptly.

Payment Processing: Prepare and process weekly or ad-hoc payment runs as required.

Record maintenance: Maintain accurate financial records and vendor details.

Query Resolution: Be the primary contact for all supplier inquiries regarding payment status and invoice issues, ensuring professional and timely resolution.

Documentation & Compliance: Maintain accurate and organised historical financial records, ensuring all activities comply with company policies and relevant financial regulations.

Support: Collaborate with the Financial Controller and the broader administration and workshop teams to ensure smooth financial operations.

Month-End Support: Assist with month-end closing activities, as required by the Financial Controller.

About You:

We are looking for an experienced Accounts Payable Officer who is:

Accurate and efficient and has a strong understanding of AP processes

A proactive problem-solver who has a collaborative, team-oriented mindset.

Possesses strong verbal and written communication skills for effective liaising with suppliers and internal departments.

Proficient with the Microsoft Office Suite.

With at least 2 years of accounts payable experience.

Hold the right to work in Australia.

Preferred

Highly regarded experience with the following:

• Logistics Business

• Translogix Accounting system

Experience in a high-volume processing environment

Any experience in payroll to support the Payroll Officer.

The ideal candidate would preferably start as soon as possible to ensure timely handover and training from the incumbent AP Officer