Admin Clerk

Admin Clerk

Toowoomba Toyota is seeking a dedicated and organised Admin Clerk to join our team in a full-time capacity.

About the Role: Reporting to the Office Manager, and Financial Controller, the Admin Clerk provides essential administrative support to the daily operations of the dealership.

Key Responsibilities:

• Reconciliation, processing, and lodgment of company banking.
• Processing Toyota Finance payouts and maintaining internal cash position logs.
• Processing of Creditors invoices and reconciliation of Creditors statements.
• Processing and reconciliation of Debtors & emailing company statements.
• Processing and reconciliation of TMCA reports (FPA, Fleet Rebates, Warranty etc.).
• Collection of mail
• Sending the DOC report daily.
• Ordering stationery and merchandise (e.g., business cards, keyrings).
• General clerical duties, including filing, meeting minutes, and maintaining Toll Account.
• Maintaining and reconciliation of Petty Cash.
• Assisting with Dealership Uniform Orders and organising monthly birthday breakfast.
• Processing Vehicle Deals and preparation of internal logs.
• Assisting the Dealer Principal, Office Manager, and Financial Controller as required.
• Assisting in the Registrations Clerk, Stock Controller, and Dealership Reception roles when needed.
• Maintaining a safe work environment and adhering to WH&S guidelines.
• Assisting in keeping all work areas clean and up to date.

Required Skills & Experience:

• Competent in the use of Microsoft Office.
• Excellent computer and clerical skills with a strong attention to detail.
• Friendly, professional manner.
• Ability to work productively unsupervised.
• Commitment to Toyota's goals and operating standards.
• Current and valid Qld driver's licence.
• Must have permanent Australian work rights

If you are a highly organised individual with a keen eye for detail and a commitment to providing excellent administrative support, we encourage you to apply

Please provide a Cover Letter and Resume.