Facilities Coordinator

6 days ago

Hawthorn, Victoria, Australia Nido Education Pty Ltd Full time

Join our Nido team in Melbourne as a Facilities Coordinator and play a key role in delivering exceptional service through responsive coordination and effective reactive and preventative maintenance scheduling management.

About Nido Early School

At Nido, we believe children are capable, curious, and full of potential. Each day is an opportunity to guide them towards their future. And just as every day matters for children, it matters for you too. We'll make sure your career is supported, recognised, and nurtured at every stage.

Why you'll love working with us

When you join Nido, you're joining more than a workplace, you're becoming part of a community. We understand the pressures of leadership, and we're here to provide the recognition, balance, and growth opportunities that help you thrive.

Reporting to the National Facilities Manager, you will be part of a dynamic Facilities and Maintenance department, contributing to the success of our organization's commitment to high-quality educational care and practices. 

The role

  • Support and coordinate scheduled reactive maintenance tailored to each service's needs.
  • Liaise with contractors regarding schedules, invoices, attendance, and performance monitoring.
  • Manage and coordinate the contractor database to ensure accuracy.
  • Oversee the ticket system, providing phone support during office hours.
  • Communicate regularly with services and PQLs regarding updates, enquiries, and appointments.
  • Escalate specific enquiries to relevant stakeholders when necessary.
  • Manage the shared Maintenance Inbox for assigned services, ensuring timely responses and accurate filing.
  • Support the compliance document database for assigned services, including essential annual documentation for Landlords.
  • Coordinate and Liaise with landlords on service issues, visits, and approvals.
  • Identify and authorize new equipment when repair or ongoing maintenance costs outweigh replacements.
  • Contribute to discussions on service incidents, helping to identify common issues and brainstorm resolutions.
  • Contribute to the ongoing development of training, systems, and procedures within the department.
  • Review and approve invoices up to an agreed threshold.
  • Attend service visits as required in line with the service maintenance review.
  • Understand and recognize service compliance in line with the NQF, law, and regulations.
  • Uphold company policies and procedures.
  • Support the facilities team with ad-hoc duties and tasks to assist , services, and/or the company.
  • Office based in Melbourne head office - hybrid model.

Required Skills and Experience:

  • Demonstrated facilities co-ordination and teamwork skills.
  • 2 years + experience within a facilities management team in a similar role within a large property, facilities management, or corporate environment.
  • Strong knowledge of facilities management principles, systems, and processes.
  • Exceptional organisation, prioritisation, problem-solving, critical thinking, and lateral thinking skills.
  • Ability to resolve general issues and problems and be results orientated.
  • Be self-motivated, resourceful, detail-oriented, and energetic.
  • Excellent verbal and written communication skills with ability to collaborate across the business and to build and maintain relationships with relevant stakeholders.
  • High level of proficiency in use of MS office and aptitude for learning new systems.
  • Valid WWCC or willing to obtain

Every day matters. You matter.

If you are ready to contribute your skills to a dynamic team and play a crucial role in maintaining our commitment to excellence, APPLY NOW

  • Caring Dental Practice Manager

    2 weeks ago

    Hawthorn, Victoria, Australia Glenferrie Dental Full time

    Caring Practice Manager (Dental)Join a high-end, modern surgical dental practice specialising in AOX dental implants.Ideal for an experienced, caring Practice Manager who loves bringing out the best in people and creating smooth, well-run systems.Guide the daily flow of our busy, growing practice and help everything run effectively, efficiently, and...

  • Executive Assistant

    15 hours ago

    Hawthorn East, Victoria, Australia Coles Group Full time

    We've been proudly serving Australian communities since 1914 and have grown to become a top 30-listed company on the ASX with a portfolio of iconic homegrown brands. At the heart of our continued success is over 115,000 team members working across the country, all contributing to bringing our customers smiles. You'll not only get to see your work make a...

  • Executive Assistant

    11 hours ago

    Hawthorn East, Victoria, Australia Coles Full time

    We've been proudly serving Australian communities since 1914 and have grown to become a top 30-listed company on the ASX with a portfolio of iconic homegrown brands. At the heart of our continued success is over 115,000 team members working across the country, all contributing to bringing our customers smiles. You'll not only get to see your work make a...

  • Executive Assistant

    12 hours ago

    Hawthorn East, Victoria, Australia Coles Group Full time

    We've been proudly serving Australian communities since 1914 and have grown to become a top 30-listed company on the ASX with a portfolio of iconic homegrown brands. At the heart of our continued success is over 115,000 team members working across the country, all contributing to bringing our customers smiles. You'll not only get to see your work make a...

  • Operations Manager

    2 weeks ago

    Hawthorn East, Victoria, Australia Family Doctor Full time

    Location: MelbourneAbout Family Doctor Pty Ltd:Family Doctor Pty Ltd is a renowned network of 114 General Practices across Australia, dedicated to providing exceptional healthcare services to families and communities. We are known for our patient-focused approach, state-of-the-art facilities, and a team of highly skilled medical professionals committed to...

  • Senior Platform Manager

    1 week ago

    Hawthorn East, Victoria, Australia Coles Group Full time

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamOur Technology team is the backbone of the business,...

  • Financial Governance Lead

    2 weeks ago

    Hawthorn East, Victoria, Australia Coles Full time

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamOur Finance team are a vital partner in every aspect...

  • Financial Governance Lead

    2 weeks ago

    Hawthorn East, Victoria, Australia Coles Group Full time

    We've been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you'll not only get to make a difference to millions of Aussie lives—you'll also get to see your impact.About the teamOur Finance team are a vital partner in every aspect...

  • Service Delivery Lead

    13 hours ago

    Hawthorn East, Victoria, Australia Coles Group Full time

    We've been proudly serving Australian communities since 1914 and have grown to become a top 30-listed company on the ASX with a portfolio of iconic homegrown brands. At the heart of our continued success is over 115,000 team members working across the country, all contributing to bringing our customers smiles. You'll not only get to see your work make a...

  • Case Manager

    2 weeks ago

    Hawthorn East, Victoria, Australia St Vincent's Hospital Melbourne Full time

    Challenging and rewarding work environmentOngoing training and development opportunitiesFriendly and supportive team environmentAbout the RoleUnder the guidance and support of the Multidisciplinary Team, you will deliver exceptional clinical treatment and support to individuals with a lived experience of mental illness. Managing a case load, your role...