Contract Administrator

• Join Australia's premier modular construction company
• High Wycombe location- Excellent salary package
• Diverse projects, Collaborative teams, Innovation on full display

At Fleetwood Australia, we are at the forefront of a construction revolution, harnessing the transformative power of modular methods to redefine the Australian market. By embracing innovative, efficient and sustainable building practices, we are not only enhancing the quality of life for communities but also setting new benchmarks across key sectors, including education, social housing, health & aged care, and government projects.

As a market leader Fleetwood is committed to delivering exceptional outcomes that meet the diverse needs of our clients and stakeholders. Join us in shaping a brighter future, where cutting-edge construction solutions pave the way for sustainable growth and positive change in our society. Together, we can build a legacy of excellence and community well-being.

Fleetwood Australia is an ASX-listed company, our vibrant culture is firmly grounded in our core values: Zero Harm, Collaboration, Integrity, Accountability and Innovation. These principles guide our daily operations and foster a supportive environment where every team member is empowered to contribute their best. Our vision is to create innovative spaces for people to thrive, while our purpose is to be the leader in reimagining sustainable spaces. We believe that a commitment to safety, teamwork, ethical practices, and forward-thinking solutions not only drives our success but also enhances the well-being of our employees and the communities we serve.

About the Role

We're looking for an experienced Contracts Administrator to join our WA team and play a key role in supporting the successful delivery of a range of commercial, mining and housing projects.

This role will be based at our High Wycombe office, where you'll work in a collaborative environment with opportunities to develop your skills alongside a market leader in modular construction.

In this position, you'll be responsible for end-to-end contract and subcontract administration, project documentation, reporting, and financial tracking. You'll work closely with Project and Construction Managers to ensure all project activities are running smoothly on time, and in line with compliance requirements.

This is a great opportunity for someone with strong organisational skills, attention to detail, and a solid understanding of contract administration to step into a role where your impact will be seen across multiple projects.

The key responsibilities of the role are:

• Manage head contracts and subcontracts, including claims, variations, deliverables, and notices (EOTs, latent conditions, etc.)
• Coordinate key project start-up activities such as insurances, council permits, and bank account setup
• Oversee project invoicing, progress claims, and ensure compliance with project bank account requirements
• Compile handover documentation and support the certification and project close-out process
• Maintain accurate project records, reports, and registers while supporting cost control and forecasting
• Support Project and Construction Managers by tracking timelines, deliverables, and performance
• Attend and minute internal and external meetings; manage JCR setup and documentation workflows
• Build strong stakeholder relationships and ensure compliance with internal processes and policies

About you:

We're seeking a highly skilled, commercially minded professional to provide effective administrative support for contract management across a wide range of project works. You'll bring at least four years' experience in contract and project administration within the construction sector. Modular construction experience would be beneficial although not essential. You will have a deep understanding and knowledge of AS4300 contracts, project bank accounts, and training plans.

With excellent organisational and time management skills, you will manage competing deadlines without sacrificing attention to detail. Your clear written and verbal communication enables confident collaboration with clients, contractors, and internal teams.

Proactive and results-driven, you take ownership of your responsibilities to ensure contractual compliance and help drive seamless project delivery from start to finish.

To be successful in this role you will demonstrate:

• Min 4 years' experience in contract/project administration, preferably in the construction or manufacturing sector, with demonstrated ability to oversee the management of multiple projects at varying stages through to successful completion within time and budget.
• Experience on commercial and mining projects is advantageous
• Excellent written and verbal communication skills.
• Time management skills with an ability to work under pressure and plan and prioritise workloads to meet deadlines.
• Advanced clerical and administrative skills including sound analytical skills and accurate record keeping.
• Intermediate computer literacy including Microsoft suite of programs (Word, Outlook, Excel). Experience in Navision would be an advantage.
• Commitment to the efficient and effective delivery of quality customer service.
• A Degree in Construction Management, Quantity Surveying, or other relevant qualification in Administration would be an advantage but is not essential.

Why work for Fleetwood?

• Be part of an exciting transformative time in our business, on a trajectory of growth
• Join our values-led culture, where Collaboration, Integrity, Accountability, Zero Harm and Growth through Innovation are at the heart of how we work and lead.
• Access opportunities for professional and career development across our group of companies, Fleetwood is an ASX listed company and industry leader
• Access flexible work options that support your productivity and wellbeing
• Access company benefits and discounts
• Fantastic salary package including company benefits and rewards.

All successful applicants may be required to complete a functional medical including drug & alcohol assessment.

All final applicants for this position will be asked to consent to a National Police check. Applicants with criminal records are not automatically excluded from applying for this position and each application will be considered on its merits.

How To Apply:

Please submit your CV and cover letter by clicking on the 'Apply' button below.

Fleetwood Australia acknowledges Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters, and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures; and to Elders, past and present.

Agency submissions will not be accepted without prior approval from the Fleetwood Australia Talent team. All agency candidates must be submitted through our online portal to be valid.