Conveyancing Paralegal

3 days ago

Melbourne, Victoria, Australia Coulter Legal Full time $60,000 - $90,000 per year
  • Work in an autonomous role and be based in Geelong, Torquay or Melbourne
  • Full time or part time position with the flexibility to work from home.
  • Salary commensurate with experience
Who we are

At Coulter Legal, we pride ourselves on building sustainable business relationships with our clients and connecting with and supporting each other to ensure we provide high quality service and advice.

As one of the largest regionally based law firms in Victoria, we are the leading law firm with a difference; we care about our people, our clients, and our community.

As leaders in implementing innovative legal processes and practices, our focus is on continuing to develop leading legal solutions to support our people and our clients.

Our people are the key to our success, and our reputation is built on the contributions of everyone in our team. Recruiting the right people keeps our business growing and thriving.

About the role

Working autonomously, but as part of the broader Conveyancing team, you will build strong, positive relationships with clients to help create their tomorrow.

With at least three years' experience as a conveyancing paralegal, you will be comfortable in handling large and varied residential conveyancing files in an efficient and professional manner. You will be organised, motivated and feel confident working autonomously in a high-volume environment.

Your excellent communication skills and the ability to quickly build rapport and deliver on client expectations will be vital. You will manage the end-to-end conveyancing process, file management and other duties as required in the office.

Specifically, you will have experience in:

  • Residential sale and purchase files
  • Reviewing Contracts of Sale
  • Preparing and managing sub-division files
  • Drafting initial letters and correspondence, including reviewing special conditions
  • Preparing settlements in PEXA with attention to detail and a high level of accuracy
  • Invoicing and preparing statement of accounts
  • Conducting relevant searches and certificates

Ideally, you will also have experience with:

  • Retirement Village advice
  • Estate transfers
  • Family Law transfer
You will deliver:
  • Excellent client focused service to assist our clients through every step of their transaction
  • Accuracy and attention to detail, and pride in your work
  • Willingness to pitch in and help others in the team as required
  • Efficient time management to maintain control of key priorities.
You will bring:
  • High level conveyancing knowledge
  • Experience and knowledge of PEXA and duties online
  • Solid experience with residential sale and purchase and off the plan documents
  • Proven ability to work in a high-volume environment
  • Excellent time management skills
  • Exceptional stakeholder engagement and interpersonal skills
  • Proven ability to work well within a team
  • Positive, proactive and flexible attitude
Why join us?

With a focus on high performance, an engaged culture and our community, we are proud of our people and our history. Our values are important to us, and we look for like-minded people to continue to bring those values to life as part of the way we work.

You will join a strong and supportive team of lawyers and paralegals, where you can continue to develop your skills and experience.

Some of our benefits include:

  • Excellent remote access to enable flexible work arrangements, including working from home
  • Health and wellbeing initiatives
  • Access to volunteering opportunities to give back to your own community
  • A genuinely supportive and welcoming culture
  • Access to training and development

This role can be based in our head office in Geelong, our office in Torquay or our Melbourne CBD office or across all three. After the first three months, you will have the opportunity to work from home up to two days per week or as otherwise agreed. We are accepting applications from people who wish to work either full time or part time.

How to apply

For a confidential discussion, please contact Amelia Pilcher, HR Consultant on

Coulter Legal values diversity enables access and promotes inclusion.

Please note, we are not accepting candidates through Recruitment Agencies.

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