Management Assistant

15 hours ago

Brisbane George Street, Australia Shell Full time $60,000 - $80,000 per year
Queensland, Australia

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

November 7, 2025

Business unit:

Integrated Gas

Experience Level:

Early Careers

Job Description:

The Management Assistant provides administrative support to the QGC North and South-Central Asset managers and their extended teams.  The incumbent will enable the department managers (including extended LT) by reducing administrative workload (e.g., overall calendar management and alignment, business reporting, travel & training coordination, site visits administration and planning, and other recurring tasks)

Core Accountabilities:

  • Diversity in Shell means valuing all the ways we differ because they create individual perspectives and unique contributions. Inclusion at Shell means having a safe, positive and caring environment in which our differences are understood, embraced and valued by the people we work with. The successful will ensure that they behave in a manner that respects and values different perspectives and unique contributions;
  • Demonstrates a deep strong commitment to our values, code of conduct, safety and the environment;

Position Specific Accountabilities:

  • Admin support for overall calendar management for the North and South-Central Asset Managers
  • Overall calendar integration with key Brisbane and field leaders
  • Coordination of travel for N/S-C Asset LT
  • Coordination of team activities including engagement related activities with the field
  • Onboarding support to the N/S-C Asset LT
  • Coordination of scheduling, minuting, and action tracking for key weekly and monthly meetings involving Asset teams
  • Coordinate site tours with field technical assistants e.g. VIPs, JV partners, local community groups;
  • Training coordination & scheduling for team;
  • Management and tracking of team working and leave time (incl. rosters, time-writing, leave & absence applications and reporting, and overtime);
  • HSSE Incident Reporting and Follow-up (incl. Sphera case, administrative updates, and close out);
  • Reporting and data entry associated with audits, assurance activities, and other management systems (e.g., Prorisk, Concur, SONAR, A&A LIGA / Rose Plots, SSoW audits, OICC etc.);
  • Assist QGC Upstream Asset LT in keeping organisation charts and distributions lists up to date
  • Administration of team Sharepoint / MS Teams sites
  • Managing site communication on behalf of the North and South-Central Asset managers
  • Assist with / co-ordinate other administration tasks undertaken by N and S-C Asset LT

-

Incumbent will support primarily the North and South-Central Asset Managers and extended LT adhoc admin support

Skills & Requirements:

  • Must have demonstrated experience in the above-mentioned functions of this role and have performed these functions;
  • Advanced skills using Microsoft Office including Word, Excel and PowerPoint;
  • Experience with Incident management databases;
  • Experience with SAP or a comparable financial database system;
  • Experience with coordination of large teams;
  • Excellent verbal and written communication skills;
  • Excellent time management skills;
  • Excellent attention to detail;
  • Ability to work without supervision;
  • Ability to interact with multidisciplinary teams;
  • Ability to work well within a team environment;
  • Self-motivated and proactive approach, uses own initiative to solve problems and overcome setbacks;
  • Professional approach to assigned duties;
  • Assertive and takes ownership;
  • Enthusiasm and willingness to learn;

DISCLAIMER:

Aboriginal candidates are strongly encouraged to apply. At Shell we believe that every individual has something valuable to offer. We understand that the more diverse the workforce, the wider the variety of ideas we bring to the table. Shell values diversity and offers: flexible work schedules, work and family programs, health and wellness programs, employee networks and mentoring, plus great training and development. The successful candidate should be an Australian Citizen or Permanent Resident. Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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