Receptionist | Office Administrator

13 hours ago

Adelaide, South Australia Affinity Business Advisers Pty Ltd Full time $40,000 - $60,000 per year

Part-time or Full-Time | Boutique Accounting Firm | Friendly & Professional Team

Location: Adelaide

At Affinity Business Advisers, we're a growing boutique accounting and advisory firm with a strong client focus and a supportive, down-to-earth culture. We're currently seeking a reliable, organised, and friendly Receptionist / Office Administrator to be the face of our firm — someone who takes pride in their work, enjoys variety, and is happy to lend a hand across the team.

This role is available on a part-time or full-time basis, depending on your availability and experience.

About the Role

You'll be the first point of contact for our clients and play a key role in keeping our office running smoothly. From front desk duties to supporting our accountants and keeping our systems up to date, this is a hands-on, people-focused role where no two days are the same.

Hours:

  • Full-time: Monday to Friday, 8:45am – 5:15pm (1-hour lunch)
  • Part-time: Flexible arrangements considered (e.g. school hours or 3–4 days per week)

Key Responsibilities

Front Desk & Client Services

  • Welcome clients and visitors with professionalism and warmth
  • Answer and direct incoming phone calls and emails
  • Maintain office and meeting room presentation
  • Manage incoming and outgoing mail and packages

Administration & Team Support

  • Assist the team with general administration and allocated tasks
  • Support with word processing, data entry, and drafting standard letters
  • Maintain and update digital filing systems and letter precedents

  • Manage stationery, office supplies and general upkeep

  • Provide admin support for practice management software and client document systems including electronic signing packages

  • Liaise with the ATO and ASIC to resolve queries and prepare forms as well as lodgement of tax returns

  • Maintain company and client databases, including ASIC records and filings
  • Assist with documentation and record-keeping for compliance purposes
  • Familiarity with accounting or practice management software would be advantageous (i.e. XPM/Xero, FYI, ATO Portal, ATOMate, ASIC Portal, ABR website, BGL CAS, FuseSign.

What You'll Bring

  • Strong organisational skills and an ability to juggle multiple tasks
  • A professional, friendly manner and a team-oriented mindset
  • Excellent verbal and written communication
  • Experience using Microsoft Office (Word, Excel, Outlook)
  • High attention to detail and a strong sense of responsibility
  • Reception and admin experience preferred, but not essential

Why Affinity?

  • A collaborative, approachable, and fun team culture
  • Career development and learning opportunities
  • A modern office in a central Adelaide location
  • Regular team events and a people-first approach to work

How to Apply

If you're looking for a role where you're valued, trusted, and part of a welcoming professional team, we'd love to hear from you. Please send your CV and a brief cover letter outlining your experience, skills, and availability.

Please note: Applicants must have the right to live and work in Australia.

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