Office Administrator

12 hours ago

Padstow, New South Wales, Australia Made Safe Scaffolding Pty Ltd Full time $60,000 - $90,000 per year

About Us

Made Safe Scaffolding is a leading scaffolding provider across NSW, servicing builders, developers and trades with a reputation for safety, reliability and professionalism. We are looking for a highly organised, detail-oriented and "switched on" Office Administrator to join our growing team and provide vital support across quoting, invoicing, scheduling, and general business operations.

This role is central to the smooth running of our business, and we are seeking someone who thrives in a fast-paced environment, is confident with technology and can switch between multiple tasks with accuracy and efficiency.

About the Role

This is a full-time, on-site role in our Padstow office (7:00 am to 3:00 pm, Monday to Friday). You'll work closely with our team and take care of all things admin. Pay rates will depend on level of experience. Immediate start available.

Key Responsibilities:

  • Manage and process quotes, invoices, purchase orders, and job files with accuracy.
  • Maintain and update records in Xero and job management software (AroFlo).
  • Liaise with builders, suppliers, and internal staff regarding scheduling, site information, and job documentation.
  • Assist with onboarding paperwork, compliance documents, and safety forms.
  • Provide general administrative support to management (reporting, filing, correspondence).
  • Identify and resolve discrepancies in documents, accounts, or client details.

Essential Skills & Experience:

  • Proven administration experience in a trade, construction, or service-based business (minimum 2 years).
  • Strong attention to detail – accuracy is critical in this role.
  • Advanced computer skills (Microsoft Word, Excel, Outlook; experience with Xero preferred).
  • Ability to learn and adapt quickly to new systems (training will be provided in AroFlo).
  • Confident communicator, both written and verbal, with strong customer service skills.
  • Ability to prioritise, multitask, and remain calm under pressure.

How to Apply:

If you are organised, detail-focused, and ready to be part of our team, we'd love to hear from you. Please submit your resume and the responses to the below questions rather than a formal cover letter.

Failure to follow these instructions may mean that your application will not be considered.

Screening Questions:

  1. Do you have previous experience preparing quotes and invoices?
  2. Which accounting or job management software have you used?
  3. Describe a time when you had to switch quickly between multiple tasks.
  4. Have you worked in a construction/trade environment before?
  5. On a scale of 1–10, how would you rate your attention to detail?
  6. Name one or two tricks you use to work faster and more efficiently on a computer.
  7. This role requires being proactive and sometimes working independently without step-by-step instruction. How do you feel about that?

  • Sales Administrator

    16 hours ago

    Padstow, New South Wales, Australia Hays | Office Support Full time $45,000 - $60,000 per year

    Sales AdministratorYour new companyOur client is seeking a proactive and detail-oriented Sales Administrator to support their busy sales team and ensure smooth day-to-day operations. This role is perfect for someone who thrives in a collaborative environment and enjoys being the backbone of a busy sales department. Your new role.You will be part of a...

  • Warehouse Administrator

    6 days ago

    Padstow, New South Wales, Australia O'Brien Glass Industries Full time $35,000 - $55,000 per year

    Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.-O'Brien Glass are looking for an...

  • Business Improvement Leader

    3 days ago

    Padstow, New South Wales, Australia O'Brien Glass Industries Limited Full time $80,000 - $120,000 per year

    Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.Key PointsFlexible working options...

  • Business Improvement Leader

    3 days ago

    Padstow, New South Wales, Australia O'Brien Full time $90,000 - $120,000 per year

    Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.--Key PointsFlexible working options...

  • Administration Officer/receptionist

    2 weeks ago

    Padstow, Australia CAVOS PRODUCTS Full time

    Administration Officer - Receptionist ( School hours available) Part time hours Monday to Friday (9:30am to 2:30pm available) We have a position available for someone energetic and keen to learn and grow with our team. You will be responsible for: - Taking inventory and ordering office supplies - Greeting visitors at the reception area - Scheduling...

  • Recruitment Administrator

    2 weeks ago

    Padstow, Australia Advantaged Care Pty Ltd Full time

    Join our Advantaged Care Family and support our fabulous teams. - Make a meaningful difference to the lives of our residents. - Permanent Full Time or Part Time Position. Head office based in Padstow. **About Us**: At **Advantaged Care** we offer Aged Care redefined, with superior care, more meaningful experiences and purpose designed spaces setting a new...

  • Junior Administration Assistant

    20 hours ago

    Padstow, Australia Confeta Pty Ltd Full time

    We are looking for a Junior Administration Assistant to perform various administrative and clerical tasks to support our offices. This role has the potential to eventually be promoted to other departments within the company, including the Sales team. **Job Responsibilities -** Include but not limited to - Answering phones and transferring to the...

  • Warehouse Administrator

    22 hours ago

    Padstow, Australia O'Brien Glass Industries Limited Full time

    Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.O'Brien Glass are looking for an...

  • Online Receptionist

    1 week ago

    Padstow, Australia I & K COMPANY PTY LTD Full time

    **Online Receptionist / Administrator Role**: - Full-Time | Permanent | Immediate Start | $21.38 - 27.00 per hour - Remuneration on Experience Gained | Friendly Close-Knit Team - Padstow | Free Street Parking | Close to Public Transport Convenient free street parking located right next to office, with many nearby public transport...

  • Credit Control

    3 days ago

    Padstow, Australia Perigon Group Full time

    $70k - $80k + Super (Contract role) - Work close to home - Brilliant systems - Supportive environment - Collaborative team - Great work culture **Our Client**: An industry leading professional services organisation is looking for a Credit Control Officer to join their fantastic team. **The opportunity**: As Credit Control Officer you will be responsible...

  • Administration Assistant

    7 days ago

    Padstow, Australia O'Brien Glass Industries Limited Full time

    We are looking for an organised and assertive Administration Assistant to support our Supply Team. In this role you will be supported by a team of experienced leaders who will provide guided training and coaching on the job, to set you up for success. **About the Role**: - Contact dealerships and suppliers to obtain accurate windscreen details - Data Entry...

  • Warehouse Administrator

    2 weeks ago

    Padstow, Australia O'Brien Glass Industries Limited Full time

    **Are you looking for a career and not just a job?** If you are looking for a long-term career path with a reputable employer who has been in operation for 100 years, then, look no further! O'Brien Glass are looking for an experienced Warehouse Administrator with Customer Service experience to work within our wholesale division to support our Padstow...

  • Key Account Administrator and Process Excellence

    2 weeks ago

    Padstow, Australia O'Brien Glass Industries Limited Full time

    Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity. **Key Points** - Diverse and exciting...

  • Office Staff

    7 days ago

    Padstow, Australia CAVOS PRODUCTS Full time

    Office Administration Officer. Office Staff We have a position available for someone energetic and keen to learn and grow with our team. You will be responsible for: - Invoicing - Data Entry - Sales - Reporting - Continuous Improvement - Scheduling - Problem Solving - Phone Calls - Sales Calls - Purchase orders - Sales Inquiries Hours: 7am -4pm or 9am...