Administrative Assistant – Full-Time

4 days ago

Gold Coast, Queensland, Australia Private Advertiser Full time $60,000 - $80,000 per year

About Us:

We are a locally owned Electrical and Air Conditioning business servicing commercial, residential, and real estate clients across the Gold Coast. We're a small, supportive team looking for a detail-driven and enthusiastic Administration Assistant to join us ASAP.

About the Role
This role is ideal for someone who is organised, proactive, and enjoys variety. You'll coordinate bookings, manage accounts payable/receivable, handle transaction reconciliations in Xero, and provide general office support. You'll also assist with preparing clear, easy-to-follow content and templates for our in-house software.

Key Responsibilities


• Manage booking enquiries via phone and email


• Schedule jobs and coordinate technician calendars


• Manage accounts payable and receivable


• Reconcile transactions accurately in Xero


• Prepare and send invoices, quotes, and service agreements


• Maintain accurate records in ServiceM8 and digital filing systems


• Prepare step-by-step guides, templates, and other content for our in-house software


• Provide professional customer service

About You


• Excellent attention to detail – essential for this role


• Skilled in accurate data entry


• Strong willingness to learn new skills and systems


• Proficient in Microsoft Office


• Strong communication and time management skills


• Motivated and dependable team player

Why Join Us?


• Small, friendly team


• Variety in your work


• Training provided on our systems and processes


• Opportunity to be involved in an innovative in-house project

Apply now
Send your resume and a short cover letter via the Seek application form.

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