Casual Events Co-ordinator

We are seeking an experienced Casual Events Co-ordinator to join our onsite team, playing a key role in the seamless coordination and delivery of events. The ideal candidate will have strong organisational skills, attention to detail, and a proactive approach to event management, with a focus on delivering exceptional customer service.

About The Hub Function Centre:

Located in Bentley Technology Park, The Hub Function Centre is WA's premier location for events south of the Perth CBD. The Centre is a modern and spacious function centre specialising in corporate events. With seven versatile event spaces, we pride ourselves on creating smooth and stress-free events for our clients. We are passionate about delivering successful events and work closely with our clients to achieve exceptional outcomes.

The Role:

Reporting to the Venue Manager, as a Casual Events Co-ordinator, you will play an important role in assisting with the management of events at The Hub Function Centre.

This casual position offers up to 25 hours per week, over a 5 day Roster, Monday to Friday, with some After Hours and Weekend shifts where required.

Requirements:

We are seeking a motivated individual with:

· Event management experience, with a strong customer focus preferred.

· Strong collaboration skills and the ability to work effectively with centre staff and stakeholders.

· Exceptional organisational, time management, attention to detail, and multitasking abilities.

· Excellent written and verbal communication skills.

· Enthusiasm, a can-do attitude, and a proactive problem-solving approach.

· Ability to work well under pressure.

· Previous experience with Function Tracker and Canva (or similar software) is desirable.

· Competency in Windows, Word, Excel, and Microsoft Outlook is essential.

· First Aid Certificate (or willingness to obtain before the commencement date)

Key Responsibilities:

We are seeking a dedicated individual to:

· Assist the Venue Manager in all aspects of marketing and event operations at the function centre, in conjunction with the Property Management team.

· Collaborate with stakeholders including the café operator, private tenants, the Property Management team and the Landlord.

· Assist the Venue Manager to market, process, track, and convert event enquiries into bookings.

· Build and maintain strong relationships with both new and returning clients.

· Conduct tours of the function centre for prospective clients.

· Maintain up-to-date knowledge about the function centre and its surroundings to provide accurate information to visitors.

· Respond to all booking requests or enquiries within 24 hours and prepare detailed event orders.

· Ensure clients have their requirements met, and all rooms and equipment are booked accordingly.

· Arrange and oversee catering and other services, coordinating cleaning and maintenance staff to ensure seamless event execution.

· Set up, test, and troubleshoot AV equipment before clients' arrivals.

· Oversee the setup, operation, and maintenance of event rooms and equipment.

· Manage financial aspects of events, including handling deposit requests, issuing final invoices and overseeing arrears.

· Assist in collecting and collating client feedback to continuously improve the services offered by the function centre.

If you are ready for an exciting challenge and believe you have the skills and experience for this role, apply now by clicking the 'Apply Now' button.

Please note: Only candidates eligible to work permanently in Australia should apply. Successful candidates will undergo a national police clearance as part of our standard recruitment process.