SharePoint Online Administrator

Position Overview

The Courts & Tribunal are embarking on a transition from an existing on-premise environment that includes SharePoint, on premise network drives and legacy collaborative tools to a SharePoint Online environment. This strategic move aims to enhance our collaboration capabilities, streamline our document management processes, and improve overall productivity.

The SharePoint Online Administrator will be responsible for continued management of the organisation's SharePoint Online environment. This role will be pivotal in ensuring a smooth transition to SharePoint Online, providing support and training to users, and maintaining the integrity and security of the SharePoint Online environment.

Key Responsibilities and Duties

Migration Project for initial 12 months

• Facilitate the migration of on-premise SharePoint to SharePoint Online
• Facilitate the migration of on-premise network files storage to OneDrive and SharePoint Online
• Collaborate with existing project team migrating tools such as HCL Connections to SharePoint Online
• Collaborate with IT and business stakeholders to ensure data integrity and minimal disruption during the migration process.
• Develop and implement a migration strategy, including timelines, milestones, and risk mitigation plans.

During and after Migration Project completion.

• Manage and maintain the SharePoint environment, including site collections, libraries, lists, workflows, and permissions.
• Monitor system performance and troubleshoot issues to ensure high availability and reliability.
• Ensure a suitable backups & restoration regime and ensure disaster recovery processes are in place.
• Provide technical support to end-users, addressing issues and providing solutions in a timely manner.
• Develop and deliver training programs to educate users on SharePoint functionalities and best practices.
• Create and maintain user documentation and guides.
• Implement and enforce security policies to protect sensitive data and ensure compliance with Protective Security Policy Framework (PSPF) and Information Security Manual (ISM).
• Work closely with various departments to understand their needs and customize SharePoint solutions to enhance productivity and collaboration.
• Act as a liaison between IT and business units to ensure alignment of SharePoint capabilities with organisational goals.
• Communicate project status, updates, and changes to stakeholders effectively.

Selection Criteria

1. Proven experience as a SharePoint Administrator, with a strong understanding of SharePoint Online and on-premise environments.
2. Experience in planning and executing SharePoint migrations.
3. Strong knowledge of SharePoint architecture, workflows, and customization.
4. Relevant certifications such as Microsoft Certified: SharePoint Administrator or similar are a plus.
5. Familiarity with modern SharePoint features, such as Power Automate and Power Apps.
6. Project management experience is a plus.

Contact Officer

For more information, please contact Pawel Mazur, Director of Infrastructure via telephone or email

How to apply

To apply, please complete the application form on the Court's careers portal.

As part of your application, you will be required to submit a one-page response outlining your suitability for this position having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 500). Please ensure this document is attached before submitting your application.

If you have any issues with applying, please email

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship.
2. Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
3. Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit:

Application Close: Monday 24 November 2025 at 11:30 pm (AEDT)

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.