Human Resources Administration Assistant

Job highlights

Full time

Ulan, New South Wales, Australia

Administration - Supervisor Admin or Technical

Job ID

JR104885

Closing date

22/09/2025

Last Updated

08/09/2025

Advancing careers. Advancing everyday life.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

As our new Human Resources Administration Assistant at Ulan West, you'll be moving into more than a new job. You'll be joining a team focused on assisting you in your career direction and growth

Make the move you've been longing for …. Move to Mudgee and join Ulan West

Ulan West is an established, efficient, and high production underground longwall coal mining operation in the western coalfields of NSW. With state-of-the-art mining equipment, the latest technologies, and best in class safety practices, we are leading exporters in thermal coal.

Reporting to the HR Manager, the Human Resources Administration Assistant will work closely with, and assist, the Human Resources team to support and maintain the highest standard of services and activities related to the employment lifecycle.

This will include employee payroll processing, supporting the general administrative functions related to all Ulan West Human Resources deliverables and initiatives and assisting with the day-to-day operations of the Human Resources function.

The Human Resources Administration Assistant will be responsible for several key deliverables across administration, payroll, onboarding, systems and databases, and policy & procedures, but not limited to:

Processing and management of high volume, end-to-end payroll for a growing workforce of 24/7 rostered employees, with multiple payrolls over various pay cycles and payroll systems.

Data and system maintenance including employee set up, changes to classifications, award rate uplifts.

Calculation and processing of salaries, deductions, bonuses, workcover payments, child support and other payroll associated deductions/reimbursements.

Calculation and processing of termination payments in accordance with EA, modern award or employment agreement.

Maintain employee personnel files and documents, across several systems and processes, to ensure exceptional record keeping and compliance.

Assist with the end-to-end recruitment process including phone screening, reference checking, pre-employment medicals.

Manage the onboarding, termination and transfer process for employees via HRIS system.

Is this the right opportunity for you?

Relevant qualification in Business Administration / Human Resources or similar.

Minimum 1-2 years' experience in a similar HR role

Excellent understanding of best practice HR programs and procedures.

Systems experience (Knowledge of SAP, Microsoft Suite) will be highly desirable.

Proven ability to deliver high quality work in a fast paced, high-performance environment.

What can Ulan West and Mudgee offer you?

Gym Subsidies and Pool Season Passes

Access to Glencore's Fit for Life program – including retail and health discounts

Relocation assistance

Novated Leasing & Salary Packaging

Formal and informal career development

Remote area housing assistance (salary sacrifice options)

Availability of Primary and High Schools in the area

State of the art Sporting Complex

Brand new Hospital and Health Care Facilities

Lively community, with markets, music and festivals

Award-winning wine region

3.5 hours to Newcastle and Sydney

There's a reason Mudgee has been voted Australia's Top Tourism Town two years running

Ulan West is located a short drive from the picturesque town of Mudgee, an area renowned for its world class wineries and tourist activities. The town boasts modern, first class educational and medical facilities along with an array of retail outlets. This opportunity offers a country like residential lifestyle while not foregoing the facilities and conveniences of a major city. You will be part of a dynamic high performing team using the most advanced technology available to achieve the highest possible operating standards efficiently and safely.

For more information about Ulan West click here

For information about Mudgee click here

For further information, please contact: Lauren Morton, HR Officer

Glencore provides unrivalled career and development prospects, great communities and the opportunity to work with leaders in your field.