Senior Project Advisor

Work Type: Fixed-term - Full-time

Salary: $113,022 - $136,747

Grade: VPS 5

Occupation: Projects

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/FPIS/1879729

The Senior Project Advisor will play a pivotal role in delivering a Salesforce-based technology solution to administer the Department's grants by working across the organisation, in collaboration with Information Management and Technology Division and the chosen supplier. The role will perform project management / business analysis and support the development of a grants management system by: Identifying, documenting, reviewing and transforming existing business processes and requirements by liaising with internal stakeholders to understand the business' needs develop high quality project documentation including plans, presentations and briefs lead change management among grant managers, including training preparation and delivery track and report on project progress, milestones, risks, and outcomes.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

Procurement Division supports the department's core functions and strategic priorities by ensuring excellence in goods and services procurement practices. The Division is responsible for supporting effective planning and leadership of procurement activities to deliver policy compliance, value for money, effective staff support and administrative efficiency.

Within the Schools Procurement Branch, the Grants and Procurement Services Unit is responsible for providing policy advice, systems support, and contract management.

The Grants and Procurement Services Unit has the following policy responsibilities:

• Grants and service agreements
• Gifts, Benefits and Hospitality (GBH)
• Travel
• Fleet management, and vehicle and fuel card use

About the Role

The Grants and Procurement Services team is working to implement a technology solution built on Salesforce that will manage the Department of Education's grants to external providers.

The Senior Project Advisor will play a pivotal role in delivering this solution by working across the organisation, in collaboration with Information Management and Technology Division and the chosen supplier. The role will perform project management / business analysis and support the development of a grants management system by:

• Identifying, documenting, reviewing and transforming existing business processes and requirements by liaising with internal stakeholders to understand the business' needs
• develop high quality project documentation including plans, presentations and briefs
• lead change management among grant managers, including training preparation and delivery
• track and report on project progress, milestones, risks, and outcomes.

This is a fixed term position until 30 June 2026.

Attributes

To succeed in this role, you will need excellent business analysis, project implementation and/or change management skills, excellent stakeholder engagement and communication skills, strong conceptual and analytical ability and highly developed problem-solving skills. You must also be responsive and committed to delivering timely high-quality work.

An applicant that can demonstrate experience that meets the VPS5.2 grade descriptors may be appointed at that level on engagement.

Desirable Qualifications and Experience

• Essential: Tertiary qualification in a related field.
• Essential: Recent experience in one of either business analysis, project management or change management.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

• Please submit a CV and cover letter outlining your skills and experience that align with the above role and capabilities as specified in the attached position description.
• This is a fulltime role based at 2 Treasury Place, East Melbourne and requires a minimum office attendance of three days per week.
• The position is for a fixed-term until 30 June 2026 with the opportunity to extend for a further 12 months.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Lachlan Eddy, Manager Grants and Procurement Services via or

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Friday 29th August 2025.

Applications close Friday 29 August 2025 at 11.59pm

Posted

15 August 2025