Love Organising? Karwan Primary School Wants You as Our Daily Organiser

Location Profile

Karwan Primary School is in its third year, and we've already built something special. Our culture is positive, inclusive, and full of energy¿and it shows in every classroom, the yard, and every staffroom conversation.

Karwan Primary School is conveniently situated at 455 Bethany Road, Tarneit. Getting here is a breeze: it's a 25-30 minute drive against traffic from the inner west of Melbourne, just 40 minutes via freeway from Geelong, a smooth 35-minute drive from the northern suburbs, and a quick maximum 15-minute drive from Altona, Point Cook, Truganina, Tarneit, Eynesbury, or Lara. Accessible and well-connected, making your way to Karwan Primary School is a stress-free journey

At Karwan Primary School:

• Our students are eager to learn, respectful, and engaged, creating a positive and productive environment where working is truly enjoyable.
• Our families are supportive partners, working closely with staff to achieve the best outcomes for their children.
• The Principal Class Team is actively involved in the daily life of the school¿supportive, approachable, and visible in classrooms, the yard, and across the school community.
• Our teachers are professional, passionate, and collaborative, always striving to provide the best for every student.
• Our Education Support Staff, play a vital role whether in the office, classroom, behind the scenes or in the yard.

We are a school that values relationships, collaboration, and innovation¿and we are looking for someone just like you.

As our school continues to grow¿now serving over 800 students and 80 staff¿we are seeking a Daily Organiser / Administration Assistant.

Between 6:30am and 11:30am the successful applicant will:

• Develop and manage staff timetables in line with the Victorian Government Schools Agreement 2022.
• Ensure equitable allocation of duties, planning time, and yard supervision.
• Collaborate with school leadership to align timetables with programs, PLTs, and operational needs.
• Serve as the primary contact for CRT agencies.
• Respond efficiently to daily changes due to staff absences, professional learning, or events.
• Book and coordinate suitable CRTs to cover planned and unplanned absences.
• Match CRTs appropriately to year levels, specialist roles, and classrooms.
• Ensure CRTs are welcomed, briefed, and equipped with plans and materials.
• Communicate adjustments clearly and promptly to all relevant staff.
• Maintain accurate records of staffing coverage and CRT usage.
• Work closely with the Principal Team.
• Use platforms such as Compass, eduPay, google drive and internal systems to manage staffing logistics.

Between 11:30am and 2:36pm the successful applicant may:

• Assist Reception by answering phones and greeting visitors.
• Make phone calls to families regarding student absences.
• Provide support in First Aid as needed.
• Help with resource management tasks.
• Support event coordination and preparation.
• Assist with enrolment processes and documentation.
• Provide assistance to Principal Class members.
• Support learning resources and materials management.
• Contribute to Occupational Health & Safety practices.
• Assist in the wellbeing team.
• Perform general administration duties directed by Principal Class or Business Manager.

We value work-life balance. We work hard while we¿re here, but we also understand the importance of switching off at the end of the day. Your wellbeing matters¿and we know that when you¿re at your best, so is your work.

We have state-of-the-art facilities, including:

• Individual classrooms and shared learning spaces.
• Relocatable buildings.
• A full-size gymnasium.
• Science, visual arts, and performing arts studios.
• Expansive, beautifully maintained outdoor areas.

If this role sounds like it could be a great fit for you¿or even if you¿re just a little curious¿please get in touch Contact our Principal, Ash, at ************ or call ¿he¿d love to show you around the school.

Selection Criteria

SC1: Demonstrated ability to develop and manage complex staff timetables, ensuring compliance with relevant industrial agreements and equitable allocation of duties.

SC2: Proven experience coordinating daily staffing operations, including booking casual relief teachers and responding effectively to unplanned staff absences.

SC3: Strong organisational and multitasking skills to manage daily administrative tasks efficiently while prioritising urgent matters.

SC4: Excellent communication and interpersonal skills to liaise clearly and professionally with school leadership, staff, families, CRT agencies, and other stakeholders.

SC5: Proficiency in using digital systems such as Compass, eduPay, Google Drive, and internal databases to support staffing logistics and general administration.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

As our school continues to grow¿now serving over 800 students and 80 staff¿we are seeking a Daily Organiser / Administration Assistant.

Between 6:30am and 11:30am the successful applicant will:

• Develop and manage staff timetables in line with the Victorian Government Schools Agreement 2022.
• Ensure equitable allocation of duties, planning time, and yard supervision.
• Collaborate with school leadership to align timetables with programs, PLTs, and operational needs.
• Serve as the primary contact for CRT agencies.
• Respond efficiently to daily changes due to staff absences, professional learning, or events.
• Book and coordinate suitable CRTs to cover planned and unplanned absences.
• Match CRTs appropriately to year levels, specialist roles, and classrooms.
• Ensure CRTs are welcomed, briefed, and equipped with plans and materials.
• Communicate adjustments clearly and promptly to all relevant staff.
• Maintain accurate records of staffing coverage and CRT usage.
• Work closely with the Principal Team.
• Use platforms such as Compass, eduPay, google drive and internal systems to manage staffing logistics.

Between 11:30am and 2:36pm the successful applicant may:

• Assist Reception by answering phones and greeting visitors.
• Make phone calls to families regarding student absences.
• Provide support in First Aid as needed.
• Help with resource management tasks.
• Support event coordination and preparation.
• Assist with enrolment processes and documentation.
• Provide assistance to Principal Class members.
• Support learning resources and materials management.
• Contribute to Occupational Health & Safety practices.
• Assist in the wellbeing team.
• Perform general administration duties directed by Principal Class or Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ , disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

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