Executive Assistant, Council Services
6 days ago
Primary Objective
The Executive Assistant provides high-level executive and administrative support to the Director – Council Services, ensuring the efficient coordination of meetings, reports, correspondence, and documentation to support the effective delivery of Council operations across all remote communities. The role also acts as a key communication link between the Director, internal departments, and external stakeholders.
KEY DUTIES AND RESPONSIBILITIES :
Provide professional executive and administrative support to the Director – Council Services, including diary management, email coordination, correspondence, and document control.
Coordinate, compile, and track monthly Executive Leadership Team (ELT), Local Authority (LA), and Ordinary Council Meeting (OCM) reports, ensuring timely submission of updates, departmental summaries, and required documentation.
Organise and coordinate Directorate, internal, and external stakeholder meetings, including scheduling appointments, booking meeting rooms, preparing agendas, taking minutes, and following up on action items.
Organise and support travel arrangements for the Director and Council Services team, including preparing detailed travel itineraries, Journey Management Plans, and accommodation and flight bookings.
Assist with preparing reports, tenders, business cases, project updates, and briefing notes as directed by the Director.
Maintain confidential records and documentation in accordance with Council policies and procedures, managing both paper and electronic filing systems.
Liaise with internal departments (Infrastructure, People & Culture, Finance, Governance) to ensure coordination and timely responses to requests and reporting deadlines.
Support the development and monitoring of departmental projects, work plans, and community service delivery schedules.
Ensure office and shared areas are professionally presented and liaise with contractors and service providers as required.
Uphold Council's values and actively support a safe, respectful, and inclusive workplace culture.
Undertake other reasonable duties as directed by the Supervisor.
What's on offer?
- An attractive remuneration package $90, Base : $78,178.32)
- 6 weeks' Annual Leave accrued per year;
- 12 extra days off in lieu (TOIL);
- 12 public holiday days per year;
- 1 additional public holiday for NAIDOC day;
- 3 additional days between Xmas and NY;
- 15 days Personal Leave accrued per year.
We strongly encourage Aboriginal and Torres Strait Islander for this role.
Please note:
Applications submitted by other methods will not be considered.
- Closing date:
- Location: AliceSprings
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