Operations Coordinator/PA

7 hours ago

Cremorne, Victoria, Australia Woods & Co Full time

Woods & Co have partnered with a growing, entrepreneurial food import and distribution business specialising in premium dry goods supplied to wholesalers, manufacturers, and retailers across Australia. We're excited to be sourcing an Operations Coordinator / PA to work closely with the founder and play a pivotal role in the day-to-day operations as the business enters its next phase of growth.

As the Operations Coordinator, you will be responsible for managing orders end-to-end, coordinating with warehousing, freight forwarders and overseas suppliers, and supporting the financial and administrative functions of the business. This is a true "wear many hats" role, offering the opportunity to make it your own and grow alongside the business as it scales.

What's in it for you?

  • $70,000 – $90,000 + Super (dependent on experience)
  • Full-time, permanent role
  • Initially work from home, transitioning to a new office
  • Opportunity to work closely with the founder and have real impact
  • Exposure to international suppliers and end-to-end operations
  • Be part of a growing business with clear long-term career progression
  • Chance to help implement a new ERP system and improve processes

What do you do?

  • Manage customer orders from start to finish, including system entry, stock allocation, and invoicing
  • Liaise with the 3PL warehouse to ensure accurate and timely dispatch of orders
  • Follow up freight forwarders and coordinate with overseas suppliers
  • Assist with accounts support including bill payments and basic accounting tasks
  • Support the implementation and data migration of a new ERP system
  • Act as a key point of contact for suppliers and clients, maintaining strong relationships
  • Provide general operational and administrative support to the founder as required
  • Identify opportunities to improve processes and support the business as it scales

What do you need?

  • Previous experience in an operations, coordination, administration or PA-style role
  • Exposure to supply chain, logistics, warehousing or import/export environments (highly regarded)
  • Tech-savvy with the ability to learn new systems quickly (ERP experience a bonus)
  • Basic understanding of accounting and invoicing processes
  • Strong organisational skills with high attention to detail
  • Confident communicator, comfortable dealing with suppliers and clients
  • Proactive mindset with initiative and a willingness to go above and beyond

If you're as passionate about this position as we are then please don't delay and APPLY NOW We are interviewing immediately. For a confidential discussion please contact Elizaon OR

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.

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