JCG Registry Clerk

The Role

Are you ready to contribute to a high-profile Defence environment supporting senior leadership?

The APS 4 Registry and Filing Officer role offers a unique opportunity to work within a dynamic and integrated team supporting Headquarters Joint Capabilities Group (HQJCG), including the Office of Chief Joint Capabilities (OCJC) and the Office of Deputy Chief Joint Capabilities (ODCJC).

As the Registry and Filing Officer, you will be responsible for managing official correspondence and document workflows, ensuring timely and accurate receipt, allocation, tracking, actioning and dispatch. You will oversee HQJCG mailboxes and contribute to the smooth operation of records and information management processes.

Working under limited direction, you will apply your knowledge of relevant legislative frameworks to interpret and comply with information management requirements. You will make decisions within your area of responsibility and seek guidance on more complex matters when needed.

This role is ideal for someone who thrives in a collaborative environment, values attention to detail, and is committed to supporting organisational objectives through effective records and correspondence management.

About our Team

Headquarters Joint Capabilities Group (HQJCG) provides strategic support to the Group Head, Chief Joint Capabilities (CJC), and the Deputy Chief Joint Capabilities (DCJC). The team plays a key role in directing and coordinating Group operations across a broad range of functions. HQJCG works closely with JCG's Functional Commands and collaborates with other Groups and Services across Defence to deliver outcomes that support both JCG and Defence-wide objectives.

The Registry and Coordination team operates within HQJCG and reports to the APS 6 Coordination Manager. This team is responsible for delivering high-quality administrative coordination and support to the Offices of CJC and DCJC, working closely with other HQJCG teams and the broader JCG network.

The HQJCG team includes a diverse range of functions, such as:

• Offices of CJC and DCJC.
• Ministerial and Parliamentary Directorate.
• Governance Directorate.
• Workforce and Culture Directorate.
• Media and Communications.
• Web Management.
• Legal Support Important.

Note: This role is primarily based at our Russell office. We are committed to supporting flexible working arrangements and are happy to discuss options that balance operational requirements with individual needs.

Our Ideal Candidate

We are looking for someone who is enthusiastic about making a meaningful contribution, eager to grow professionally, and understands the importance of clear and effective communication.

You will be a motivated self-starter who demonstrates professionalism and works confidently both independently and as part of a collaborative team. You will bring a strong work ethic, attention to detail, and a high level of personal drive. Your ability to comprehend complex information and communicate with influence will be key to your success in this role.

To be successful in this role, you will ideally have:

• Previous experience in an Information and Records Management role.
• Experience using records management systems such as Objective (Objective Work Group Coordinator experience preferred) and PDMS.
• A current Baseline security clearance and eligibility to obtain an NV1 security clearance.

Application Closing Date: Thursday 13 November 2025

For further information please review the job information pack, reference
JCG/08489/25
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