Executive Assistant

Executive Assistant – Investment Coordination

Full-Time | Complex, High-Visibility Role

We are seeking a proactive, highly organised Executive Assistant to support a high-performing Investment team within a large, listed corporate environment.

This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be the central point of coordination for executive-level meetings, board-related activities, and team administration across a significant national asset portfolio.

Key Responsibilities Executive and Stakeholder Support

• Manage complex calendars and coordinate meetings involving internal stakeholders and external partners
• Liaise with senior leaders, executive assistants, and board-level contacts to manage scheduling and logistics
• Monitor a shared team inbox, triaging requests and communications appropriately

Board and Meeting Coordination

• Coordinate regular and ad hoc meetings, internal governance meetings, and board site tours
• Prepare and distribute agendas, minutes, and action items
• Support the creation of high-quality documents and presentations for senior stakeholders

Administration and Systems Oversight

• Manage access and content updates for the portal (SharePoint-based)
• Oversee expense processing and supplier invoices
• Assist with the preparation and coordination of showcases and key team events

What We're Looking For

• Demonstrated experience as an Executive Assistant, preferably within a listed or corporate environment
• Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation
• Strong attention to detail and professional presentation standards
• Confident working across all levels of an organisation, including board members and external partners
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools)
• Experience with SharePoint or Diligent is advantageous
• A proactive, solutions-focused mindset and strong organisational skills are essential

Why Join?

• Be a key player in a high-performing team, supporting strategic partnerships and governance activity
• Enjoy variety and visibility in a role that touches multiple parts of the business
• Permanent position in a collaborative and respected corporate environment, based in Melbourne