Executive Assistant

About Us

Inner West Community Foundation trading as Local Impact is a not-for-profit, community association.

The key purpose of Local Impact is to develop and support programs, projects and social enterprises to help connect, support and sustain the communities of Melbourne's Inner West.

There are a number of community initiatives serviced by Local Impact:

• Inner West Community Enterprises Limited (trading as Bendigo Bank Seddon)
• Community Bike Hub
• The Westsider Newspaper
• Money Mentor Program
• Community Based Program Support

About the role

We seek a highly organised, proactive and compliance-minded administration to support our executive team and vibrant social enterprise. This role goes beyond traditional administrative support, we are looking for someone who can join us on a journey of growth and transformation and to lead the creation of new processes. Our ideal candidate is professional, motivated, well-organised, self-directed and above all a community-oriented person to support a broad range of company secretariat, compliance, and administrative functions for a group of Social Enterprises and community focused companies.

This role is highly varied with the opportunity to be involved in all areas of the business. You will work within a small, supportive and friendly team and thrive if you enjoy compliance and process improvement while being given the opportunity to set the direction of your day. Our office is located in Yarraville, Melbourne.

Key duties and Responsibilities

The responsibilities of this role will include but not be limited to;

• Providing high level executive administrative support to Board Chair, CEO and executive team, including meeting co-ordination, diary management, oversight of executive tasks.
• Preparation and distribution of meeting agendas, meeting minutes, and other papers requiring board approval. Follow up and coordination of action items.
• Collaboration with the executive team to drive and deliver on key projects that aim to introduce or improve existing processes, systems, service, throughout the business.
• Collaboration with all teams and divisions, promoting cross department problem solving and rapport building throughout.
• Management and execution of the corporate calendar
• Oversight and management of mandatory reporting to external bodies such as ATO, ASIC, Consumer Affairs, as well as key liaison with external stakeholders
• Coordination and management of events, both internally and externally, eg AGM, staff functions etc
• Ad hoc administration support for the broader support functions.
• Event Management

Key Attributes

• Minimum 5 years demonstrated experience as an Executive Assistant or similar role.
• Mature, agile, professional, and adaptable.
• High level of attention to detail and organizational skills.
• Ability to work independently and under pressure.
• Strong problem-solving skills and ability to think critically.
• Proficiency in Microsoft Office suite, including Excel, SharePoint, and Presentation software.
• Excellent interpersonal and written communication skills, with the ability to draft formal correspondence, as well as build and maintain effective working relationships with key stakeholders
• Demonstrated ability to multi-task and be adaptable and flexible in a fast-paced environment
• Company Secretary experience preferred

Culture

• This is a small office environment where you get direct access to decision makers, and you will be able to have real impact through the work you are doing. You will be able to take ownership of your position and get an exposure to all aspects of the business.

Requirements

• Current Working with Children's Check
• Current Police Check

How to apply

If you are interested in applying for this role, please send your resume along with a cover letter addressing the key criteria to: 

Position is available for an immediate start