Finance & Administration Officer

The Finance & Administration Officer will support the ANZ organization by assisting with accounting and general administrative tasks. We are looking for an open, passionate person who shares our values, is a true team player and will enjoy working with the rest of us at Sectra. The role will be divided approximately as follows:

• 50% - Finance (accounting)
• 50% - Administrative support

This role will be broad in nature and encompass diverse tasks. For the financial component, you will be responsible for providing financial support including handling of financial records, accounting tasks and record keeping. On the administrative side, your tasks will include general administrative duties including but not limited to office management tasks, human resources assistance, logistics, and other general administration duties.

The role will report to the ANZ Finance Manager.

Context in Organisation
The Finance & Administration Officer role will be in the Finance Department and will provide services across the entire organization

Key Responsibilities
Accounting:

• Full function Accounts Receivable
• Preparation and issuing of invoices
• Review of accounts receivable and follow up on unpaid invoices
• Full function Accounts Payable
• Processing and payment of all purchase invoices
• Processing all tax related payments
• Processing and payment of employee related expenses
• Bank account reconciliations
• Balance sheet reconciliations monthly
• Prepare and lodge GST returns for both AU and NZ
• Support payroll duties
• Assist Finance Manager in preparation of annual income tax returns for both AU and NZ
• Any ad-hoc reporting as required
• Support Finance Manager in various tasks, as required

Administrative:

• Assist with various daily operations as required by the business, such as recruitment, travel bookings and trade show logistics
• Perform general office duties and errands such as ordering office supplies and coordinating deliveries
• Organise the onboarding and office set up of new employees
• Monitor the operation of office space and common areas, including inventory/asset management, parking and meeting room allocations
• Ad hoc tasks as required by senior management
• Collaborate with team members to continuously improve processes and overall efficiency

General:

• Work in accordance with company policies and procedures
• Build effective relationships with stakeholders to ensure successful communication
• Act as a key representative of the Sectra brand in all stakeholder engagements, always promoting the culture and values of Sectra

Role Requirements

• Flexible hybrid working with minimum of 3 days per week in office
• Infrequent travel to attend key off site meetings and events
• Rare work outside of business hours, with time in lieu accrued and taken flexibly around commitments.

Life at Sectra
Your work here at Sectra will have a direct impact on our mission to create solutions that are beneficial for life, working closely with our customers and end users. Our culture is focused on principles of transparency, personal empowerment, and collaboration. We prioritize your professional and personal development.

We offer

• A professional workplace with fantastic colleagues, who also have fun at work.
• A work environment where your voice will be heard and where your efforts make a difference.
• The ability to work with products that bring real benefits to society.
• An environment that features technically advanced systems and where patient safety and efficient workflows are key aspects.
• An international environment with the opportunity to work in, or with, other countries and cultures.

,

At Sectra, we hire for attitude and ability – train for skill. This means who you are is more important than your previous experiences. There are a few core abilities that are central for any role. We always look for your willingness and ability to learn and take on new tasks fast, utilize previous experiences and quickly grasp new information. We also want you to have a strong analytical mindset in which we consider it to be important that you can understand and break down and solve problems. We also look for good communicators who have the ability to interact with colleagues, partners and customers in an effective, clear and constructive way.

In addition to these abilities, we also want you to:

• Bachelor's degree or equivalent working experience in relevant role
• Organisation skills with the ability to effectively plan and prioritise
• Excellent communication skills
• Proficiency with the use of computers and software including Microsoft Office Suite
• Collaboration and negotiation skills
• Analytical, with excellent problem-solving skills and attention to detail

We consider it a great asset if you:

• Tertiary qualifications in Accounting, Business Administration, (or a related field)
• Shows a drive and passion to improve own skills and knowledge
• Sees opportunities and enjoys sharing own ideas, improvements, and solutions.
• Knowledge of relevant tools and software e.g. ERP systems

Other information:
The goal is for the right candidate to start as soon as possible.

We recruit on an ongoing basis. This means we encourage you to apply or contact us as soon as possible.

Depending on the role, a mandatory background security screening might be performed as part of the recruitment process at Sectra. Please reach out to the responsible hiring team if you have any questions regarding this. Learn more about our recruitment process here.