𝗖𝗼𝗺𝗽𝗮𝗻𝘆 𝗦𝗲𝗰𝗿𝗲𝘁𝗮𝗿𝘆

Job Advertisement:
Company Secretary

Structure

French Australian Cultural Exchange Foundation (FACEF)

Presentation

Born out of the bilateral roadmap signed by the French and the Australian governments, FACEF (French Australian Cultural Exchange Foundation) is a non-profit charity dedicated to fostering cross-cultural understanding between France, including its overseas territories, and the states and territories of Australia.

Its vision is to create a world where cross-cultural exchanges flourish, where the profusion of ideas and the creativity of people can blossom. The Foundation aims to promote and celebrate every form of art and expression through collaborative partnerships and innovative residencies programs, with a commitment to partnering with esteemed institutions, ensuring exceptional quality in all endeavours.

FACEF endeavour to promote appreciation and contest of ideas, in a cooperative and respectful way, among people of different backgrounds, beliefs, and cultures through various educational, artistic and social initiatives.

Position

Position Title:

Company Secretary

Reports To:

Chair of the Board

Position Type:

Ideally pro bono

Time Commitment:

Maximum 4–6 hours per month, including meetings.

Location :
Melbourne (Victoria) – Australia

Start date :

Role Purpose

The Company Secretary plays a critical governance role, ensuring the organisation complies with its legal, regulatory, and constitutional obligations. They provide administrative and compliance support to the Board and serve as a key point of coordination between board members, management, and regulatory bodies.

Key Responsibilities1. Governance Support

·    
Coordinate preparation and distribution of Board and committee agendas and papers – if the Company Secretary is not pro bono.

·    
Record accurate minutes of Board and Annual General Meetings (AGMs)

·    
Maintain the Board's meeting schedule and monitor compliance with governance obligations

2. Legal and Regulatory Compliance

·    
Ensure compliance with the
Corporations Act 2001

,
ACNC regulations

, and the organisation's
constitution

·    
Prepare and lodge required filings (e.g. ACNC Annual Information Statement, ASIC forms)

·    
Manage the giving of notices for general and Board meetings in accordance with legal requirements

3. Record-Keeping and Registers

·    
Maintain statutory registers, including:

o 
Register of members

o 
Register of directors

o 
Conflicts of interest register

·    
Ensure the safekeeping of governance documents, policies, and meeting records

4. Liaison and Communication

·    
Act as the official point of contact with regulatory bodies (e.g. ACNC, ASIC)

·    
Support communication between the Board and management

·    
Facilitate the onboarding of new Board members

Desirable Skills and Attributes

·    
Sound knowledge of governance and compliance requirements in the not-for-profit sector

·    
Strong organisational and administrative skills

·    
High attention to detail and discretion

·    
Familiarity with the
Corporations Act

,
ACNC Governance Standards

, and
ASIC/ACNC portals

·    
Experience in minute-taking and board processes

·    
Ability to work independently and manage deadlines

Contact

Cover letter, CV and references to be sent to the following address: before 1st November 2025.