Wedding Co-Ordinator

Gabbinbar is a place where love stories have been intricately woven for over a century. A wedding venue where our dedicated team, committed to curating exceptional experiences, ensures that each couple embarks on their journey with an unforgettable backdrop, marking the commencement of a deeply personal and special narrative.

Our mission is to lead the wedding industry by bringing genuine passion, innovation and excellence. We recognise that the only way we can achieve our goals is working together. Everyone contributes and we give more than we take. We act with the team in mind always and we set each other up for success by doing this. We feel a sense of ownership and pride working at Gabbinbar and we make sure the things that need doing get done. We value great people, doing great things. Our version of a great workplace is great people in pursuit of ambitious common goals.

Join our team of hospitality professionals as we continue to set new benchmarks for the wedding industry, redefining excellence and pioneering experiences that create unforgettable moments for our guests. 

What Gabbinbar Offers:

We have built an environment where everyone in our business is given the support, tools and skills they need to succeed. At Gabbinbar you will work alongside a highly motivated and innovative team who are committed to delivering 'exceptional experiences' every day. Discounted meals and coffee in other Prethink Group venues.

The Role:

Lead the Food & Beverage Team to coordinate food and beverage service, liaise with vendors, manage wedding formalities and assist with events set up and packdown.

This role is part of a team of dedicated hospitality leaders with a passion for weddings and a strong commitment to creating memorable experiences. Reporting directly to the Food & Beverage Manager, you will work alongside the Head Chef, Wedding Planning Team, and Venue Services Coordinator to create a seamless experience for couples, clients and their guests.

You will guide and inspire the Food & Beverage Team to provide warm, polished and professional service that reflects Gabbinbar's high standard. From coordinating wedding formalities and vendor interactions to overseeing food and beverage service and event packdown, you will ensure that every couple, guest and vendor receives the Gabbinbar Experience. 

Work Schedule:

As a seven-day business, this role requires availability to work most weekends, public holidays, with working hours spanning mornings, evenings and late nights. The position is a hands-on leadership role combining wedding and event coordination, guiding the guest experience and food and beverage service and combined has two key roles and you could be rostered on either:

Mid-Shift Food & Beverage Team Lead: Hours usually vary between 11am - 9pm. Lead the Food & Beverage Team to coordinate food and beverage service, liaise with vendors, manage wedding formalities and assist with events set up alongside the planner. 

Packdown Food & Beverage Team Lead: Hours usually vary within 2:30pm - 12:30am. Take the lead when the Mid-Shift Food & Beverage Team Lead finishes, guiding final formalities, overseeing packdown and ensuring all service areas are cleaned and restocked.

Team Lead Key Responsibilities:

• Co-ordinate tasks as required for the event in line with the run sheet e.g. fireworks, cake cutting, etc, and end of night pack down
• Strong understanding of Wedding and Event Details prior to shift commencement
• Manage workloads and break compliance, assessing attendant's performance and general reporting to Food & Beverage Manager
• Ensure all staff have a good understanding of the wedding details for each shift
• Provide clear and precise delegation of duties to staff in a respectful manner and follow up on their progress. Ensuring efficient workflow
• Facilitate a positive working culture
• Provide exceptional service to our clients and their guests
• Ensure the performance of your team is of a very high standard
• Facilitate on the job training and development with team
• Discuss and resolve problems as they occur
• Manage client expectations, feedback and complaints as they arrive
• Maintain order of storage areas after each wedding/event
• Glassware count and replenishing
• Store drink stock when delivered, or delegate to the team.

About You:

• 1+ years of hospitality experience is necessary
• Responsible Service of Alcohol certificate will be required
• Excellent verbal communication skills
• Professional time management
• Team leadership ability
• Exceptional personal presentation
• Ability to give attention to the details
• The ability to manage multiple requests and client demands at any given time
• The ability to work and contribute positively to a team as well as work autonomously.

Apply Now:

Applications are open to all Australian citizens regardless of their background, identity, and beliefs. Please connect with us at any time during the recruitment process for a confidential conversation if you require assistance to participate fully in our recruitment process.

To apply for this position please apply online with your cover letter and resume.