Contracts Administrator

G.J. Gardner Homes Ipswich

Are you a highly motivated and organised Contracts Administrator with a passion for efficiency and a keen eye for detail? Do you thrive in a fast-paced environment where your work directly contributes to the success of the whole team? We're seeking an experienced Contracts Administrator to join our team in Ipswich and play a vital role in our continued success.

About Us

As part of the renowned G.J. Gardner Homes network, we're more than just a construction company – we're a family dedicated to turning dreams into reality. We pride ourselves on tailoring homes to unique preferences, all while fostering a collaborative and supportive workplace culture.

About the Role

The Contracts Administrator is pivotal in managing the entire process from deposit to on-site start, ensuring that customers are engaged and informed throughout the pre-building phase, and delivering exceptional customer service. The role also involves significant administrative responsibilities and necessitates high attention to detail to minimise errors and rework.

This is a full-time role, working Monday to Friday, 9am to 5pm, based at our office in Kensington Grove.

Your responsibilities will include, but are not limited to:

• Contract and Specification Management: Drafting, finalising, and managing contracts, job specifications, colour selections, and variations in collaboration with the sales team, clients, and consultants.
• Stakeholder and Plans Coordination: Liaising with draftspersons, engineers, suppliers, and other stakeholders to ensure plans are accurate, updated, and distributed correctly for quoting and construction.
• Council and Building Approvals: Assembling all necessary documentation for council submission and managing building approvals to ensure compliance and timely project starts.
• Administration and Reporting: Maintaining accurate project data in company software, tracking job progress, handling general office duties, coding invoices, and producing reports as required.
• Customer and Team Relations: Providing excellent customer service, acting as a key point of contact, building strong professional relationships, and working collaboratively within the team.
• Compliance and Safety: Adhering to all company policies, representing the company's values, and following health and safety procedures to ensure a safe work environment.

What We Offer

• A competitive salary package.
• A supportive team environment where your expertise is highly valued.
• The opportunity to work for a reputable brand with a strong, trusted local presence.
• A stable and secure full-time role.

About You

• Experienced Contracts Administrator: You have proven experience in a similar admin role within the residential construction industry.
• Meticulous and Organised: Your attention to detail is exceptional, and you can effectively manage a pipeline of multiple tasks at different stages.
• Excellent Communicator: You possess strong verbal and written communication skills, enabling you to liaise clearly and professionally with all stakeholders.
• Proactive Problem-Solver: You take initiative to identify potential issues, anticipate roadblocks, and find efficient solutions.
• Team Player: You enjoy working collaboratively and contributing to a positive and successful team environment.
• Tech-Savvy: You are comfortable using various software programs and online platforms.

How to Apply

Please submit your resume and a short cover letter outlining your relevant experience and why you're the ideal fit for this role.

Join our team of passionate home-building experts and be a key part of building beautiful homes for families throughout Ipswich