Production & Supply Coordinator

IN A NUTSHELL

Bellroy is a fast-growing global brand, with warehouses, stockists and customers all over the world. Since we launched with a range of five wallets 14 years ago, we have now grown to release about 50 new products a year (give or take). Our Production team plays a key role in getting all of these products (and those yet to come) out into the world and into the hands of our customers. We're currently on the search for a Production & Supply Coordinator to maintain the flow of product that enables everything else we do. Sound interesting? Keep reading 

As our Production & Supply Coordinator, you'll be working closely with our vendors, internal teams and system platforms, managing relationships and processes to keep everything moving along as it should. You'll need to be able to manage purchase orders and accuracy across multiple channels, maintain SKU data across systems, and proactively identify potential issues or delays before they impact operations. You'll be responsible for monitoring purchase order statuses, inventory levels, maintaining transaction record integrity and ensuring seamless coordination between our HQ, vendors, and customers. That's a lot of movement to track, so naturally, you'd be highly organised, meticulous and able to get sh*t done quickly, calmly and methodically (at least 90% of the time – because nobody's perfect).

None of that scares you away, because you have some experience and a few processes up your sleeve, to know how to handle it. But while your organisation, communication and spreadsheet skills are tight, you'd walk in here ready and super keen to learn way more. We're all about learning, so you'll fit right in here.

YOU COULD BE THE ONE IF YOU HAVE…

• 1-3 years of experience in supply chain, purchasing, production or supplier management (experience working with overseas suppliers is desirable, but not essential)
• Excellent communication and relationship management skills
• Hands-on experience with ERP systems (NetSuite preferred) and can navigate new systems
• Managed purchase orders from creation through completion on ERP systems
• Are experienced in maintaining transaction records, conducting reconciliations, and resolving data discrepancies.
• Worked directly with suppliers on delivery schedules and negotiated production priorities 
• The ability to develop processes and continuously improve them
• Strong organisation and analytical skills, with great attention to detail (Intermediate to advanced knowledge of Excel/ Google Sheets)

IF YOU WERE HERE LAST WEEK, YOU MIGHT HAVE…

• Worked with our Supply Planner to understand the required orders, and generated purchase orders in Netsuite for everything from new product launches to stock top-ups
• Communicated the weekly and monthly plan with our suppliers and made agreements with them on delivery timelines – then monitored their output to make sure they were on track
• Tracked in-transit shipments and did the needful to ensure delivery ETA is within the deadline
• Worked closely with the quality assurance team to allow quality inspection schedules in accordance with cargo ready date and shipment schedule from suppliers. 
• Worked closely with the remote support team to ensure inbound shipments are processed on time in ERP system without any errors
• Worked with your manager in the continuous improvement of existing processes and implemented a process for PO tracking that reduced manual touchpoints and improved delivery visibility
• Supported our sales team with a couple of special orders and shipping arrangements to our customers

WHY WORK FOR BELLROY?

At Bellroy, it takes a wonderfully diverse crew to make everything tick. We're a close-knit group of thinkers and makers from over 25 different countries, each contributing unique skills to achieve our shared vision. We believe that embracing diverse backgrounds and perspectives is key to staying agile and resilient. So, even if your experience isn't an exact match, but you feel you have something special to contribute, we'd love to hear from you.

Bellroy is committed to making our hiring process accessible to everyone, including individuals with disabilities. If you need reasonable accommodations at any stage—whether it's applying, interviewing, completing pre-employment testing, or otherwise participating in the selection process—please contact us at Include your full name, the best way to reach you, and the type of accommodation you need to support you throughout the application process. We're here to help and ensure you have the best possible experience.