Facilities and Office Services Assistant

2 weeks ago

Brisbane, Queensland, Australia Clayton Utz Full time $40,000 - $60,000 per year

The role

We currently have an exciting opportunity for an Office Services Assistant to join our Brisbane Facilities and Office Services (FOS) team on a permanent basis.

Key responsibilities

This is a varied and hands-on role which will see you assist with the daily operations of the Brisbane office. Your main duties will include, but are not limited to:

AV Support:

  • Provide AV support in client rooms, ensuring setup and troubleshooting.

Facilities Administration:

  • Facilities related tasks such as maintenance, security and staff movement requests and manual handling
  • Records Scanning
  • Assistance with Invoicing
  • Stationery stocktake, auditing and liaising with vending solutions
  • Manage end-to-end staff and Graduate/Seasonal Clerk movements and desk allocations.
  • Coordinate maintenance and liaise with cleaners and contractors.
  • Oversee security system audits and compliance obligations.
  • Support Catering Meetings and WHS committee activities.

General Office Services:

  • Clear and set up workstations for all new starters.
  • Coordinate physical office and IT equipment moves.
  • Assisting with OH&S and warden duties
  • Additional ad hoc duties to support the upkeep and functionality of our Brisbane office

Skills & Experience

To be successful in this role, you will have:

  • Higher School Certificate or equivalent
  • Strong oral and written communication skills and a professional phone manner
  • The ability to manage a high volume of work and pick up new tasks quickly
  • Excellent problem-solving skills and attention to detail
  • Demonstrate a client focused attitude for internal and external stakeholders
  • Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality

You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service. Please note that some manual handling will be required in this role.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

The firm

As Australia's leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.

We're looking for individuals who will thrive under our spirit of independence. Dynamic personalities who can collaborate, innovate and strive for success within our collegiate culture. In return we will work to help build the career you've always wanted. Are you up for the challenge?

Why Clayton Utz?

As part of this innovative team you will be working with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. Imagine what you could achieve at a top law firm that actually values independent thinking. A law firm who challenges the status quo.

Go on, challenge your expectations.

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