Contract Administrator

About the Role

The Opportunity

We are seeking a Contract Administrator (CA) / Intermediate CA to support our project managers across a portfolio of clients and projects. You will be involved in the full spectrum of contract administration: from preparing tender documents, supporting procurement and subcontractor package management, to managing variations, claims, contract compliance, and contract close-out. Strong attention to detail, robust documentation skills, and the ability to interface with clients, subcontractors, and internal teams are essential.

• Key Responsibilities:
• Assist in the full spectrum of contract administration tasks across multiple commercial projects (ranging from small to medium project works through to periodically up to circa $3M D&C projects).
• Prepare, submit, issue and manage tender documentation, subcontractor packages and procurement schedules.
• Support project managers in responding to RFI's, claims or contract queries.
• Review, draft and execute subcontracts, purchase orders and contract variations.
• Monitor performance of subcontractors/consultants against contractual obligations.
• Liaise with clients, consultants, subcontractors, internal teams to ensure contractual clarity and resolution of issues.
• Track and manage critical path contract milestones, reporting deliverables, variations, and extensions of time and claims.
• Support project managers with progress claims and associated justification documentation, response submissions and financial documentation.
• Maintain accurate contract registers, correspondence logs and version control of all documentation.
• Liaise with clients, consultants and subcontractors to clarify contract terms and resolve issues.
• Ensure compliance with relevant contract forms (e.g. but not limited to: AS4000, AS2124, Qld Govt Medium Works with Option for Design and Construct, Council - Minor Works / Maintenance Scope of Works) and associated documentation.
• Assist with project close-out activities including final accounts, awareness of defects liability periods, retention releases and collation of operating manuals and manufactures warranty documentation.
• Contribute to continuous improvement of contract administration systems, templates and processes.
• In association with Project Managers periodically attend tender briefings and undertake site visits (access to work vehicles for these purposes will be available).

What You Need to Bring to the Position

• A structured, detail-focused approach to managing documentation and contract processes.
• Strong organisational and multitasking skills to manage several projects and priorities simultaneously.
• Excellent written and verbal communication skills, confident preparing correspondence and reports.
• Sound commercial awareness and the ability to interpret and apply contract terms and conditions.
• Proficiency in Office 365 (particularly Excel and Word); exposure to contract or project management software advantageous.
• A proactive mindset with the ability to anticipate issues, flag risks and support project delivery outcomes.
• Professional integrity, accountability and a commitment to accuracy and timely delivery.

About You

• Ideally 1-3 years' minimum experience in contract administration or a related commercial role within the construction or fit-out sector.
• Tertiary qualification in Construction Management, Building, or similar (preferred but not essential).
• Demonstrated ability to coordinate multiple client portfolios and project stakeholders.
• Strong attention to detail and record-keeping discipline with a focus on risk management and compliance.
• Excellent interpersonal skills, collaborative and client-focused in your approach.