Office Administrator, 12 Month Fixed Term Contract

Office Administrator, 12 Month Fixed Term Contract

About Palladium

Palladium is a global leader in the design, development, and delivery of Positive Impact - the intentional creation of enduring social, climate and economic value. We work with governments, businesses, and investors to help solve the world's most pressing challenges. With a team of more than 2,000 employees operating in 75-plus countries and a global network of over 35,000 experts, we help improve economies, societies, the environment, and, most importantly, people's lives.

The role

The Office Administrator plays an important role in supporting our corporate office and office culture by creating an office environment that enables employees to thrive and do their best work. This involves organising and coordinating office administration, executive support, facilities and processes, to ensure effectiveness, efficiency, and safety. To be successful in this role you will have the experience and maturity to handle a wide range of administrative duties and related tasks; be able to work independently; and be well organised, flexible, and enjoy the challenges of supporting an office of diverse people.

Key responsibilities include:

• Arrange travel bookings for senior staff, including flights (domestic and international) and accommodation.
• Coordinate and set up meetings between multiple stakeholders, arrange facilities, room bookings, and catering for senior and visiting staff.
• Organise office invoice payments and credit card reconciliations.
• Coordinate and arrange catering and supplies for office social gatherings, events and celebrations.
• Undertake general administrative duties such as archiving, room/venue bookings, mail & post, meeting bookings and assisting with room technology.
• Ensure the physical environment of the office remains inviting, pleasant to be in and user-friendly.
• Develop and maintain an office inventory of hardware and equipment.
• Ensure timely procurement and replacement of office supplies, stationery, consumables, and kitchen supplies including beverages and cleaning equipment.
• Assist with OH&S activities and the identification and management of office risk, supporting its identification, reporting, management and mitigation.

About you

You will have previous experience working in general administration and bookkeeping, within a corporate office environment. We're looking for someone who can provide excellent client / stakeholder service, and is able to work autonomously, use their initiative and complete tasks effectively.

Additional key requirements include:

• High level skills in Microsoft office - particularly Microsoft Word and Powerpoint. Knowledge of Excel would be an advantage.
• Excellent verbal and written communication skills.
• Ability to balance and prioritise multiple tasks and work well under pressure.
• Demonstrated dedication to equity, diversity and inclusion, particularly in a multi-cultural environment.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at and we will be in touch to discuss.

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.