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Executive & Operations Assistant

2 weeks ago

Sydney, New South Wales, Australia VenueNow Full time $55,000 per year

Join VenueNow, Australia's leading marketplace for event spaces and suppliers.

We're looking for a highly organised and proactive Executive & Operations Assistant to help the CEO and broader team to
stay focused on growth by streamlining workflows, managing priorities, and keeping the business running smoothly.
This is a part-time role (approximately 24-30 hours per week) with a mix of administrative, operational, and strategic support.

Immediate Start + Up to $55K Package + Fast Paced Startup + Hybrid Flexible Work + Walking Distance to Crows Nest Metro

Who is VenueNow?

We're a fast-growing, funded startup (est in 2013) building the go-to platform for booking venues and event suppliers. With 5,000+ listings already live, we're scaling quickly across Australia - and beyond.

Responsibilities

  • Act as the CEO's right hand, keeping projects and priorities on track.
  • Be the go-to person for team processes, operations, and accountability.
  • Capture meeting notes, assign tasks, and update project management tools.
  • Maintain and improve workflows and data in HubSpot and other systems.
  • Create and update reports, processes, and documentation.
  • Manage CEO's inbox, calendar, and communications.
  • Keep the team accountable by following up on tasks and deadlines.
  • Provide ad-hoc support, including research, errands, and organisation.
  • Organise team activities, travel, and other internal and external engagements.
  • Help with staff onboarding and offboarding.

Requirements

  • Strong organisational and time-management skills.
  • Experience with project management tools (e.g., Asana, ClickUp, Notion).
  • Experience with HubSpot or similar CRM.
  • Excellent written and verbal communication.
  • Able to work independently, with a proactive and solution-oriented mindset.
  • Startup experience a plus
  • Immediate start is preferred

Why You'll Love It Here

  • Part-time (~24–30 hrs/week during business hours of 9am-5.30pm Monday to Friday)
  • Flexible - Open to working either Mon-Thurs or Mon-Fri
  • Hybrid Work - Currently WFH Wed and Fri, remaining days in the office
  • Work in a fun office with a young, driven and passionate team
  • Close to Crows Nest Metro and St Leonards Train station (2-5min walk)
  • Be a part of an exciting & funded startup with global aspirations
  • Work for a company that puts people first and a team that loves what they do

Sound like you?

If you're looking for flexibility without sacrificing responsibility and want to be a key player in a growing team, we'd love to hear from you.