Apac Office Administration

The Asia Pacific (APAC) Office Administration & Accounts Assistant will work on the APAC Administration team to perform administrative duties such as manage switchboard, greet partner & visitors and support departments when needed to ensure the office runs smoothly. The Office Assistant will also provide support to the Finance Accounts team. This is a full-time position based in Coolangatta, Australia reporting to the APAC Senior Accounts Manager.

**Responsibilities**:
**Office Manager Duties**
- Managing Switch board, taking clear messages.
- Meeting, greeting and accommodating visitors.
- Coffee runs when applicable for meeting etc.
- Perform general clerical duties when required, including photocopying, printing, scanning, binding, filing and archiving.
- Full management of office stationery stock levels - routine stationery stock take.
- Responsible for restocking Staff Amenities.
- Issuing Visa Letters for competitors and officials.
- Incoming and outgoing mail.
- Maintain clean and tidy office environment - ensuring all areas of the office are kept cleanand tidy at all times.
- Arranging catering for meetings when required.
- Provide support and assistance to team members.
- Maintain petty cash records and float.
- Ad hoc duties as assigned

**Accounts Assistant**
- Manage Accounts Payable inbox
- Follow all accounts payable policies and procedures, including obtaining invoice authorisations/approvals from relevant managers
- Data entry of supplier invoices and payments (inclusive of international suppliers)
- Monitor compliance with GST regulations from an Accounts Payable perspective
- Reconcile creditor statements
- Mid-month and month end payment run preparation
- Assisting with month end and other duties as required by the Senior Accounts Manager
- Filing and archiving of documentation as required
- Reconciliation of bank accounts
- Reconciliation and management of fixed Asset register
- Accounts Payable General Ledger Reconciliations
- Complete Annual Withholding Tax declarations - compliance for the ATO
- Provide Concur assistance to staff and complete monthly credit card reconciliations
- Point of contact for external IT and phone companies

**Qualifications**:

- Certificate III or Certificate IV in Business Administration
- Minimum 3 years office administration experience
- Proven experience in accounts payable processes (minimum 5 years)
- Proven experience in Customer Service role.
- ERP software experience required - i.e. Netsuite
- Experience working in multiple currencies

**Personal Attributes**:

- Impeccable Customer Service skills.
- Excellent verbal, interpersonal and written communication skills.
- Advanced computer skills - Microsoft Office Suite
- Exceptional organisational skills.
- Able to use initiative.
- Ability to work independently as well as part of a team.

Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V