Company Secretariat Associate

7 days ago

Sydney, Australia JLegal Australia Full time

**Job Information**:
Industry

**Company Secretary & Governance**
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City

**Sydney**
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State/Province

**New South Wales**
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Country

**Australia**
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Zip/Postal Code

**2000**

Our Client is an ASX-listed funds management business focused on acquiring and unlocking value in real estate assets including hotels, tourism, and commercial property. Due to high growth an opportunity has opened for a talented and experienced Assistant Company Secretary to support both listed and unlisted Boards and Committees. Join a team of high performing legal and governance professionals for an outstanding career opportunity.

**Key Responsibilities**:
Provide high quality, timely and effective secretariat support to the Corporate Counsel and the Company Secretary

Assist the Corporate Counsel and existing Secretariat Team with administration of the company secretarial function, including but not limited to:
Preparation and collating of board and board committee papers

Diligent board online portal management

Maintain the corporate calendar

Assist with organising AGMs and EGM (including preparing Notices of Meeting with support from the Legal team) including logístical arrangements with registry service providers

Maintain internal company and trust registers utilising the Diligent Entities (Blueprint) software, and maintaining ASIC records in line with company registers

Assist with the lodgement of required ASIC and ASX reporting obligations

Drafting various documents including revisions to trust deeds and company constitutions

Managing the group's corporate reporting obligations, including company secretarial, investor and other corporate and regulatory reporting utilising the Diligent Entities system

Collating and preparing documents for execution by company signatories, including arrangements for signing by custodians

Minimum of 3 years’ experience in a similar role - providing Company Secretary support, preferably for an ASX Listed entity

Graduate Diploma of Applied Corporate Governance and Risk Manage from Governance Institute of Australia (or be part way through the course), highly regarded

Legal qualification - 2 years PQE would be very highly regarded

Experience organising AGMs and EGMs

Commercially astute, with demonstrably strong relationship management

Strong working knowledge and use of Diligent Entities and Diligent Board Portal

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**Requirements**:

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